2003 FC Santa Barbara Board Minutes

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September 18, 2003

The executive board meeting was called to order by FCSB’s president Jan Campbell at 7:25 p.m. at the McKinnon’s home. Present: Jan Campbell, Dick Lamb, Gunnar Lonson, Richard Ross, Monte Radeke, Brian Lloyd, Neil Powell, Bill McKinnon; Absent: Mark Arya, Wendy Weiss, Duncan Turner, Margie Yahyavi.

Members Forum (a.k.a. Open Mike Presentations):
There were no presentations at this meeting.

Review of Prior Month’s Minutes:
There were no changes to the August 21 board meeting minutes.

Reports:
Finance Reports:
Margie Yahyavi distributed the October financial reports prior to the meeting via email to the executive board members.
The following August financial reports were distributed and reviewed at this meeting: Budget vs. Actuals; Accounts Receivable; Profit & Loss; Balance Sheet; Check Register.
Dick Lamb raised the concert that it appeared that due to the Summer Cup tournament bringing in about $20,000 less than forcast and contributions from charitable organizations being down $10,000, FCSB was $30,000 behind budget projections for annual income. Upon later discussion in the meeting, there is one more weekend of Club fundraising tournaments this Spring than was in the bugdet and that may well make up half of this deficit. Dick was planning to revise the budget and double check it so that we can be certain of what shortfall there is in income and then we can discuss how to address this issue.

Club Administrator’s Report (Margie Yahyavi):
Margie distributed her September written report (see attached) via email prior to the meeting. This report was reviewed by the board.

Director of Operation’s Report (Brian Lloyd):
Brian described the success of the Soccer Academy that he and Neil Powel set up this fall to train pre-Club age players. The program has been set up to be entirely self funding and has been a great success. Gunner Lonson said that he would review the liability release form that are used for these camps to ensure that the are in the proper form to minimize liability exposure.
Dick Lamb wanted to express the board’s commendation to Brian and Neil for their work in making this concept a reality.

Technical Director’s Report:
Neil presented a written summary report (see attached) and elaborated on many of the points.
Youth Soccer Coalition held a meeting this month after a two month break. The allocation of soccer fields was agreed to and procedures for using SB City College fields were reviewed to ensure that all groups were fulfilling all the requirements for using this beautiful venue.

Action Items:
New Staff Position Proposal: Brian Lloyd had previously presented, via email, a proposal to create a number of new staff positions to cover areas from field lining, to field maintenance to large scale fundraising. The main concerns raised about these proposals were that each job be structured so that Club funds either in the form of credits or cash would not be spent until after they were earned. The board consensus was that Brian should proceed with his plans as quickly as practical.
Jan Campbell was directed to write a letter of commendation from FCSB to Megan Snell (from our GU18 White team) for making the USA’s National U17 team.

Discussion Items:
North County Field payment issues had all been settled with James Lang and so there was no further discussion of this agenda item.

Coaching Coverage Procedure: Richard Ross presented a well thought out proposed set of policy guidelines to be used in establishing formal Club policy in order to to avoid or minimize player/parent concerns about coaching coverage for each team. Following this discussion, it was decided to have Richard Ross forward his list of guidelines to the Club’s Policy Committee that is finishing up work on revising the Club’s formal policies so that they could work these into our established policy.

Adjournment: The meeting was adjourned at 9:35 PM.
Minutes taken by Bill McKinnon for Wendy Weiss

(Reports referred to in the above minutes follow)

ADMINISTRATOR’S REPORT
September 28, 2003

OLD BUSINESS:

PLAYER REGISTRATION: We are now registering with CYSA online. We have registered exactly 275 players for the 2003-04 season. Registration went fairly smoothly with the online system. The system is designed to allow parents to register players online. We can explore the pros and cons of that possibility prior to next spring.

SANTA BARBARA FOUNDATION: Grant awards will be announced September 30.

FALL SEASON HOME FIELDS: The condition of La Colina fields has been reported as “poor.” Perhaps more aggressive measures need to be taken to work these fields into better shape. Brian is discussing a bi-weekly field workday during league season, once monthly thereafter. There were some initial problems at SBCC mainly due to lack of communication regarding what can and cannot be done on the turf. This has been addressed. One comment was received questioning the safety factor of cemented goals at La Cumbre and the inopportune positioning of a backboard.

FINANCIAL AID COMMITTEE: We have a continual need for approximately $4000 for the 2003-04 season to meet our goal of assisting all families who have financial need. No progress has been made at this time to secure additional funding.

Margie Yahyavi

FC Santa Barbara
Technical Directors Report to BOD Sept. 2003

1. All rosters are set with good numbers except GU11 Red – 12 players and still adding

2. Teams off to good start in League – Club has winning record – visit www.coastsoccer.com and click on club and then FC Santa Barbara

3. Training schedules are up and running – reports are good – Matt Winneke working with BU10, GU11 Red on Tuesdays

4. Jesus Landeros now working with BU10 and BU12 as an Assistant coach (paid)

5. Kristen St. Claire working goalkeepers very well – very intense, educational sessions

6. Academy numbers at nearly 30 players (see Brian’s report) – looking to start new GU9 team in December

7. Coaches instructed to give all teams and managers cover schedule for season – call me if problem or not received

8. Meagan Snell (GU18 White) on U17 National team to play Russia in 2 wks

9. Questions/ comments