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2003
FC Santa Barbara Board Minutes
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March 20, 2003
Richard Lamb called the board meeting to order at 7:06
p.m. at La Colina Jr. High in the absence of President Jan Campbell. Present:
Mark Arya, Richard Lamb, Bill McKinnon, Margie Yahyavi, Wendy Weiss,
Announcements and Correspondence
None
Member Forum
There were no presentations.
Review and Approval of Minutes of February 20, 2003
The minutes were approved as submitted with no corrections or additions.
Reports:
Finance Reports
The following financial reports were distributed by Margie Yahyavi to
the Executive Board via email:
Profit and Loss Budget vs. Actual July2002 through February 2003, Profit
and Loss February 2003, Profit and Loss Budget vs Actual February 2003,
Customer Balance Summary as of February 28, 2003, and Balance Sheet as
of February 28, 2003
In a review of the budget vs. actual to date, Richard Lamb pointed
out that we must be careful to look at the rest of the year’s
budget because it may be front-loaded. Margie said she thinks it will
take about
$45K to get through the rest of the year. Richard will review the financial
statements and budget and come up with a cash flow statement for the
remainder
of the year and review with Margie. The board is concerned that if
a need to increase fees exists, it is important to inform newly registered
kids
what the fees will be.
Tournament reimbursements – CYSA
allows for the deduction of non-recoverable expenses prior to reimbursing
teams
Coaching costs were discussed and on teams that will be using both an
assistant and a coach the board is concerned that the coaching costs stay
within the $750 per month per team budgeted.
Club Administrator Report
Margie presented a detailed report for March (see attached)
The Family Night at Soho was fun. About 65 people attended.
The entertainment was great but it was not as successful as a fundraiser
for the club.
Team uniform selection and ordering is going well but there may be too
many options.
Director of Operations
Brian Lloyd was not able to attend but provided his report via
email as attached. He requested that the board look at changing
the night
of the
meeting because his team has practice from 6 – 8pm on Thursdays.
The Board decided to request that Brian look at rearranging his schedule
to allow him to attend the second half of the meeting by finding
a fill-in
coach for the second hour of practice.
Technical Director
Neil Powell was not able to attend but informed the board by email that
his Visa has been approved, backdated to October 2002 until October 2003.
He thanked all those that had contributed to payment for this.
Field Update
Practices will be back at La Colina and Santa Barbara Jr. High Schools
beginning the second week of April. Neil and Brian are still discussing
possibilities with UCSB.Youth Soccer Coalition
Mark reported that the focus has been on the camp that is being put on
during Spring Break. 1500 mailings have gone out to youth in the area.
They will also do a scholarship program. Mark has flyers.
Supervision by after school coalition members at assigned schools was
discussed with FCSB requesting Adams or McKinley.
Cam Camarena passed on a concern that FCSB had a team using Franklin School
fields although that was supposed to be Legends primary location. Margie
said that an FCSB team had a permit for a one hour training there. The
coalition is trying to organize primary location by club and FCSB to have
all our activities at La Colina and Legends at Franklin by May 1.
Action Items
None on agenda
Discussion Items
Summer Cup T-Shirt Payment
JJ requested payment for a second round of T-shirts ordered by Debbie
Foley during Summer Cup that he has not been paid for. He has submitted
and invoice with a letter. Debbie Foley has not returned emails or phone
calls made to confirm this so full documentation is not available. A discussion
followed on what documentation should be presented to the club by those
selling merchandise or services to FCSB. Richard Lamb will find rules
on payment recovery, which will be provided to sellers for future events
and enforced.
A motion was made, seconded and passed to reimburse JJ for his costs.
North County Fields
A bill was received for field use in the North County at $10 per hour
for 1 _ hour’s use per field. The total is for $495. This is
not in the budget and expenditure was not approved by the board. The
board
had requested cost projection and documentation from Neil at a prior
meeting
but had not received it. Expenses in Field Rent are over budget to
date. The board will request more information from Neil before paying
the bill
and request that he not commit the club to additional expenses in this
area if they do not fit within the North County budget.
The board will discuss assigning budget responsibility, with Brian and
Neil providing a budget request to the board for the operation of the
club and being held to that.
The meeting was adjourned at 7:56 pm.
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