june 2003

2003 FC Santa Barbara Board Minutes

June 19, 2003

Board President Jan Campbell called the meeting to order at 7:05 pm.
Attendees: Jan Campbell, Michelle Arya, Mark Arya, Neil Powell, Brian Lloyd, Gunnar Lonson, Monte Radke, Margie Yahyavi, and Richard Ross.

Announcements and Correspondence
No announcements or correspondence received.

Review and Approval of Minutes of May 2003
The minutes were approved as submitted.

Reports:
Finance Reports

The aging report of team balances was reviewed with a discussion of balance owing for exiting teams and the non-payment and inability to collect from one exiting U18 team. The possibility of requiring a deposit from U18 teams was discussed. It was decided to review U18 team balances at the end of league season and treat each team individually dependent on paying history.

The Profit and Loss Budget vs. Actual through May 2003, Balance Sheet and Transaction Detail Report for May were presented.

Club Administrator
Margie submitted a detailed report for the month of May, report attached.

Brian, Neil and Gunner volunteered to review and allocate the financial aid applications as well as to review the existing financial aide guidelines. Financial aid applications were turned over to the committee.

Youth Soccer Coalition
No report this month

Director of Operations
Brian Lloyd reported on the progress of the tournament stating staff positions are for the most part filled but still looking for someone to take over a) check-in and b) equipment coordinator. He is thinking to create a few new positions for future tournaments. He is also focusing on program sponsorships for the Summer Cup tournament. He is planning to create pools of staff for each area in order to achieve better coverage.
He is currently working some issues with teams and has suggested that he and Margie meet with each team’s parents once during the season next year.

Technical Director
Neil submitted attached report for the month of May. Plans to run an “academy” on Fridays during the fall season to train prospective players and teams by age group. There will be a nominal fee and sign liability release forms for participation in the academy. The purpose is to create and prepare teams for the following season.

Many new coaching candidates have applied to work for FCSB. Neil is reviewing and interviewing new prospects.

Neil submitted two draft curriculums for review; a basic curriculum to be distributed to parents and players, and a more detailed curriculum for coaches to follow.

Policy Committee
Brian commented that some of the FAQ answers involved policy changes. It was decided that Brian would review the FAQs and email the board with what he believes are policy issues. The board will review the policy issues and respond with input and feedback.

Discussion Items
Margie handed out the existing Financial Aide guidelines and suggested the guidelines be reviewed by the board. There was some concern regarding the current guideline involving siblings in the club and the lack of family size being considered in the award process. The committee will review the guidelines and make suggestions at next board meeting.

Margie also suggested that the General Board meetings be moved forward by one month to an August, November, February, May format instead of the existing July, October, January, April format due to the fact our July and January General Board meetings are very poorly attended. The August, Nov, Feb, May format coincides with the beginning and end of the season which would seem to be better timed. It was decided to skip the July meeting entirely and was generally agreed to move general board meetings forward by one month.

It was reiterated that it was of utmost importance to review the policy proposals and a commitment was made by all board members to review and respond with their input.

Michelle Arya announced her resignation as a board member, effective immediately due to other pressing commitments. She has tremendously enjoyed working with everyone.

The meeting was adjourned at 8:45 pm.