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2003 FC Santa Barbara Board MinutesJanuary | February | March | April | May | June | July | August | September | October | November | December January 23, 2003 Members Forum (a.k.a. Open Mike Presentations): There were no presentations at this meeting. Review of Prior Month’s Minutes: The minutes for October’s meeting were approved after being amended to include the discussion and vote not to provide monetary help for Neil Powell’s visa application. The minutes for the December’s meeting were approved after being amended to add that the board approved a reduction in registration fees for first year teams to $180 rather than the regular $360. Reports: Finance Reports: Our accounts receivable from our teams are manageable at this time but do require steady attention to keep them that way. Club Administrator’s Report (Margie Yahyavi): Margie presented a detailed written report for January (see attached report). When dropping off and picking up players for practice at UCSB we need to remind all parents NOT to stop on the main road through campus. Neil Powell and Janice Thomson volunteered to work with Charisse Baccus to try to arrange an workshop on reducing ACL injuries. Brian Lloyd said that he is working on revising the Club Player/Parent Handbook for the March time frame. Director of Operation’s Report (Brian Lloyd): Brian reported that he is working of developing several fundraising programs both for the Club as a whole as well as for our individual teams. Among these are: An "affinity program" that
basically raises money through referrals from individual Club members
to businesses which pledge to
contribute to FCSB in return for the referral business. Brian is putting together a "cafeteria plan" for FCSB team uniforms in which the individual teams can choose from among three uniforms as well as a specific selection of sweats, bags, etc. This approach will provide both a consistent look for our Club and flexibility for the individual teams in planning their purchases. The Winter Cup Tournament was a big success with 82 teams participating including two from Hawaii. The weather was perfect and there were very few problems. Brian could not thank the tournament staff enough for their great work that made this tournament possible. The full financial results will not be available for several weeks because it takes that long for all the bills to come in. Technical Director’s Report (Neil Powell): Neil presented a detailed written report for January (see attached). Neil was also excited about a company called Sport Teams Accommodation that provides motel/hotel reservation services specifically aimed at traveling teams like ours. They claim to be able to get the best prices with reduced hassle for our individual teams. Neil suggests that our teams try them out. Youth Soccer Coalition Report: Jan Campbell reported that Cliff Lambert would like to do a holiday camp for fundraising and is looking for help from the coalition to put this on. The camp would be aimed at all ages and levels of play. Brian Lloyd attended the last two meetings and will be participating in future meetings as well. Action Items: No specific action items were presented at this meeting. Discussion Items: Club Schedule through End-of Year. The following significant FCSB schedule items were announced along with their dates. Spring Cup March 15-16 Adjournment: The meeting was adjourned at 8:40 PM. Minutes taken by Bill McKinnon. Board Meeting Procedures: Next
General Board Meeting: The next regularly scheduled general board
meeting will be on Thursday, February 20, 2003 at 7:00 PM. at La Colina
Jr. High School. To receive monthly FCSB Board Minutes and Agendas send your email address to the Club secretary Wendy Weiss (weisswomen@msn.com). (Reports referred to in the above minutes follow) ADMINISTRATOR’S
REPORT OLD BUSINESS: SECRETARY OF STATE: Items #1 & #2 of Gunnar’s recommendation were completed 12/18/02. I just obtained signatures for item #3 and the form will be mailed in 01/22/03. Items #4, 5, & 6 will be completed once we get the go-ahead from the Sec/State and the Franchise Tax Board. TAX RETURNS: I spoke with John Snowball who reported he has everything needed to file the tax returns. SANTA BARBARA FOUNDATION: Organizations will be notified of the status of their request in February 2003. USSF GRANT: Notice of Foundation’s decision on the 2003 Grant Program will be given to applicants in April of 2003. LA COLINA FIELD RESTORATION WORK: 6 to 10 yards of soil were dumped around the La Colina field in various spots on Thursday morning, December 12th. FCSB volunteers spread the dirt over the field on Dec. 13th, 14th & 15th. The field was worked on, rested and reopened January 13th. FIELD SCHEDULING: City Parks & Rec. officials took a look at the fields in December and closed SBJH for rest during the winter break. The SBJH fields are looking very ragged and although FCSB had practice space at SBJH for the months of January and February, it was decided to relocate for as many months as possible in order to let the fields rest as much as possible. Brian contacted UCSB regarding field usage during the winter months. The fields were available and we secured practice fields at Rob Gym location for the months of January and February. The rates are bit higher than the City’s rates however we made the decision to pay the higher rates for the overall good of the city fields. Brian is negotiating with UCSB for continued field useage at Rob Gym (with lights) for the month of March and then moving to Storke for April and May. Field scheduling will continue to be problematic for FCSB due to the fact the city schedulers are renting hodge-podge field space to any user group. Brian and I agree that immediate attention needs to be given to exploring alternative field possibilities. INVESTMENT ACCOUNT: Refer to Brian & Dick for any update. STORAGE UNIT: I have received no further word on the storage unit. CLUB-WIDE PARENT SURVEY: Wendy Weiss has volunteered to work with Dick and/or Brian on a parent survey. NEWSLETTER: The club newsletter fell along the wayside this year but is ready to be revived. Any board member or team who would like to submit a newsletter item should contact me early next week. NEW BUSINESS: ACL PREVENTION WORKSHOP: I spoke with Charisse Baccus, our fitness trainer, regarding the feasibility of putting together an ACL prevention workshop aimed at educating parents and players alike. She is very interested in putting together such an event. I need a volunteer to organize this event. MANAGER HANDBOOK: I am in the process of reworking a manager handbook for new and returning managers. Margie
Yahyavi Technical Director Report – January 2003 1. Younger
teams have started year well 2. Younger
tryouts will be held on the first week of March. 3. Olders will resume training first week in March – schedules TBA once fields are confirmed 4. Recommended
Tournament Schedule 5. Older
teams have applied for State/ National Cup 6. Contact
for team hotels for all over North America – no cost 7. Placing order for 75 game quality balls with FCSB logo – sell to players @ $20 each – I have used sample for 1 month as game ball – looks like new 8. New Team update – BU9 players training – 10 players so far with view to tournaments in March – GU12 meeting next week with parents and Brian 9. New coaches – 2 new coaches ready in SLO – will travel – new female moved into town will start assistant coaching soon with view to coaching next season 10. New coaching assignments to be announced next month for season 2003/2004 11. New number for Neil – 805 562 8809 Thanks
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FC Santa Barbara, Santa Barbara, CA, USA, Updated January 29, 2004 |
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