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2003
FC Santa Barbara Board Minutes
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April 17, 2003
President Jan Campbell called the meeting to order at 7:15 pm at
La Colina JHS.
Attendees: Jan Campbell GU10, Mark Arya, Michelle Arya, Margie Yahyavi
BU12/BU14W, Dick Lamb, Bill McKinnon, Neil Powell GU17/BU13W, Wendy
Weiss, Beth Perry GU13, Donny Rippberger GU15, Vanessa Kirker BU14R,
Janice Thomson GU14
Announcements and Correspondence
None
Member Forum
There were no presentations.
Review and Approval of Minutes of March 20, 2003
The minutes were approved as submitted with no corrections or additions.
Reports:
Finance Reports
The following financial reports were provided by Margie Yahyavi for review:
Balance Sheet as of March 31,2003, Customer Balance Summary as of March 31,
Profit and Loss Budget vs. Actual July 2002 through March 2003, Custom Transaction
Detail Report March 2003
Margie informed the Board that she reviewed the classification of items within
the club account structure and has recategorized some payroll items and expenses
to clean up the books. She will continue working with Anita to get them into
the same format as the budget.
Club Administrator
Margie submitted a detailed report for the month of March (see attached)
She reported that the boys U11 team has asked for consideration from
the monthly team fees because the team roster has remained low and
fees per family would need to be substantially higher to carry the
monthly club billing. The Board discussed whether they should get
a fees reduction. Mark Arya suggested that we delay a decision on
this team and develop a club-wide policy rather than on a case-by-case
basis. This will need to be added to the list of policy issues to
be addressed by the Board. A subcommittee was formed to identify
the policy issues that need to be addressed and form a framework
for developing each policy. The subcommittee consists of Mark Arya,
Dick Lamb, Donny Rippberger and Wendy Weiss with advisement by Brian
and Neil.
Margie reported that the merger is now filed for FCSB and SB Empire.
Gunnar Lonson assisted Margie with this and it was proposed that
the club provide a token of appreciation. The Board authorized Margie
to spend up to $100 for this purpose.
Investment Account- Brian and Dick were looking into channeling the
club investment account to Dunham’s Daily Mortgage Fund. They
approved this and have authorized Margie to take this action.
CYSA registration- Margie is trying to get us on the first group
piloting on-line registration with CYSA. The cost would be 3% to
run the full fees amount through. It was suggested that only their
$22.50 fee be run through due to the added cost. Margie will continue
to research this. Neil will email all the team managers on the procedure
for team applications to be filed with Coast Soccer League, which
are due no later than May 15th.
Fields Update/Youth Soccer Coalition Report
There has been a misconception regarding the fields’ agreement
with the Youth Soccer Coalition. It was thought that we were given
La Colina as our home field. It was determined that anyone can use/reserve
La Colina through the City and the agreement through the Coalition
is an agreement with the other members only. This does not cover
use by other sports and is not binding with the City. Jan Campbell
reported that the Youth Soccer organization wants to get consensus
among members and then approach the City Parks & Rec. as a bloc.
Neil and Freddy successfully ran the Spring Break Holiday Camp of
60 children. The Legends will run the next camp offered.
Technical Director
Neil submitted a detailed report via email, which was reviewed (see
attached)
In regard to coaching assignments, Neil reported that 1/3 of the
teams will have full-time assistant coaches where the head coach
has multiple teams. CIF will be ruling on a coaching regulation change
which will affect the availability of our some of our coaches for
other age groups. He presented information on the northern fields
currently being used for practice and provided budget information
for inclusion in next year’s budget.
Director of Operations (Brian was not present)
Action Items
Bill McKinnon nominated Jan Campbell and Dick Lamb for another term
of office on the Board. This was seconded be Margie Yahyavi and
passed unanimously.
Jan suggested pursuing Board members from younger teams and will
contact a possible candidate.
Discussion Items
2003-2004 Budget Review- Dick Lamb provided copies of the proposed
budget that was reviewed by him, Margie Yahyavi and Brian Lloyd.
Changes to the proposed budget following discussion included deletion
of Winter Cup projected income to provide reserve for rain out,
addition of the projected rollover from this year’s budget
and addition of the northern fields budget. A motion was made by
Beth Perry to approve the proposed 2003-2004 budget as amended.
The motion was seconded by Michelle Arya and passed unanimously.
Player/Parent Handbook- We need to have this available for new families
registering. Jan will find out from Brian what his plan is to get
this released. The Board would like this completed before the end
of the season.
The meeting was adjourned at 8:51 pm.
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