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2002 FC Santa Barbara Board MinutesFebruary | March | April | May | June | July | September | October | December January 10, 2002 The general board meeting was called to order by Dick Lamb at 7:10 p.m. at La Colina Jr. High School. Present Dick Lamb, Jan Campbell, Kevin Cahill, Tim Vom Steeg, Michelle Arya, Duncan Turner, Richard Ross, Margie Yahyavi, Neal Powell, Donny Rippberger, Tom Wentling, Bill McKinnon. Announcements & Correspondence: None. Members Forum (a.k.a. Open Mike Presentations): There were no presentations at this meeting. To make our board meetings as productive as possible, any Club member wishing to present an item at a board meeting should submit to the Club administrator the following items at least three day prior to the meeting. Statement
of problem, suggestion, or complaint Review of Prior Month·s Minutes: Review of the prior month·s (December) minutes was tabled because the Club secretary had not re-sent them out to the executive board members in the week prior to this board meeting. The December minutes will be reviewed next month along with the January minutes. Action Item: The secretary will re-send both December·s and January·s minutes to the executive board members about a week before the next board meeting. Reports: Finance Reports: Margie Yahyavi presented the FCSB Balance Sheet (as of 12/31/2001), Transaction Detail Report (for December 2001), Statement of Cash Flows (for December 2001), Profit & Loss (for December 2001). Margie reported that although some teams are not completely current in their payments, only one team was seriously late (i.e., over 60 days). Action Item: Margie and/or Jan Campbell should work with the Club book keeper to provide a "Budget vs. Actual" report to allow easy monitoring of how we are doing against our budget. Also an "Aging Report" to allow easy monitoring of our receivables. Club Administrator·s Report (Margie Yahyavi): Margie presented a detailed written report (see attached report). During this report the board unanimously approved the expenditure of $40.49 per month for the Technical Director·s monthly cell phone service. Duncan Turner kindly agreed to donate computer back-up equipment so that the Club Administrator can back-up the files on her hard disk drive on a frequent basis. Fundraising: The need was identified to have a Club Fundraising Committee to establish an annual strategy for our Club. No committee was set up. Action Item: As an interim step Jan Campbell and Michelle Arya volunteered to work with Neal Powell to investigate organizing a parent small-sided tournament as a spring fundraiser. Winter Cup Report (Margie Yahyavi): Preparations for the Winter Cup tournament were on track and there should be about 64 teams. There was concern expressed that the tournament director, Debbie Foley, could not be present to give this report herself and answer questions since the tournament was just over a week away but Debbie was out of town on a previously arranged business trip. Technical Director·s Report (Neil Powell): State
Cup: Action Item: Neil Powell was directed to make a formal recommendation at next month’s board meeting for an equipment budget for all of the next seasonal year including a list of the equipment to be purchased. Water
Bottles: Action Items: Clarification of Coaching Schedule: Coaches are being paid to coach according to the schedule of Sept. through Dec., taking a two week break corresponding with the school holiday break, resuming in Jan. through April, breaking with the school holiday spring break, and continuing until the end of May. High school age teams are also off during the winter high school season. Coaches must show up to work even if only a few players want to practice. Kevin Jopes Fundraising Proposals from last month were discussed. The board decided that the Club wide portions of this proposal (e.g., a golf tournament) need to include a Club control mechanism to insure that the Club does not end up with a financial or other liability that we have not explicitly decided to take on. On the other hand, team fundraising events that Kevin would help put on are between the individual team and Kevin. The board encourages all teams to take advantage of Kevin for organizing team fundraisers with the understanding that the individual teams are responsible for paying Kevin a cut of their profits. Second Weekend for Summer Cup Tournament: Kevin Cahill had prepared (and circulated prior to the board meeting) a memo-of-understanding between FCSB and the UCSB mens· soccer program calling for FCSB to pay $5,000 to the UCSB mens· soccer program in exchange for UCSB mens· soccer program doing the following: Canceling
their plans to hold their own fundraising soccer tournament on August
24-25 (thus freeing that weekend up for the second weekend of our tournament),
and The board voted to approve (5 in favor, Jan Campbell against) the memo-of-understanding with the following changes: "labor
for concession set-up and break down" specifically added to the
list of what UCSB mens· soccer will provide Action Item: Dick Lamb was given the task to finalize and sign the memo-of-understanding with Tim Vom Steeg so that the FCSB summer tournament application with CYSA-South could be filed as a two weekend tournament as soon as possible (the application is already late). Discussion Items: Payment of "fill in" Coaches by FCSB. The board emphasized that when coaches are hired they are expected to cover their games. If a coach cannot be at a particular game for some reason, that coach is responsible for working out an arrangement for compensating the fill-in coach that does cover the game. Frequency of Club Newsletter: The board received a request from one of our members to address the issue of communication within our Club. Ten years ago, we had so few teams that no mechanism was necessary. As the Club grew we had a newsletter that was annual at first, then semi-annual and eventually got to be almost monthly when we were sending out monthly individual bills. Now that we are not sending out monthly bills the cost of sending out a monthly newsletter would be significant. In addition the work to put together a newsletter is significant and we do not currently have a volunteer to perform this task. One member pointed out that we do send both the agenda for and the minutes of our monthly board meetings to any member who wishes to receive them (see end of these minutes on how to get on this list). We also post these same minutes on our FCSB.org web site under Club-Team Info. Also the board meetings themselves are open to those who wish to attend. In view of the above history, the board decided to have the Club Administrator coordinate the creation of our newsletter on a quarterly basis. The newsletter will be posted on our Club web site and the team managers will be asked to distribute it to each of their team·s families. Adjournment: The meeting was adjourned at 9:10 PM. Minutes taken by Bill McKinnon Board Meeting Procedures: Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, February 14, 2002 at7:00 PM in the teachers· lounge at La Colina Jr. High School. Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon at home at 964-5095 (or send email to bill.mckinnon@home.com). Agenda items entered 3 days or more before the meeting will get put on the agenda. To
receive monthly FCSB Board Minutes and Agendas send your email address
to the Club secretary ( bill.mckinnon@home.com). (Reports
referred to in the above minutes follow) ADMINISTRATOR'S REPORT January 8, 2002 OLD BUSINESS: Year-end
membership financial report: FCSB
STATUS WITH STATE OF CALIFORNIA:
SB Parks & Recreation Department Co-Sponsorship Agreement: NEW BUSINESS: Cell
Phone Service for the Technical Director: Computer
back-up equipment for Administrator: Distinguished
Women in Sports: SUGGESTED
ACTION ITEMS: Planning
session · 2002-2003 season: Respectfully Submitted, Margie Yahyavi
The executive board meeting was called to order by Dick Lamb at 7:10 p.m. at La Colina Jr. High School. Present: Dick Lamb, Jan Campbell, Michelle Arya, Duncan Turner, Richard Ross, Margie Yahyavi, Neal Powell, Bill McKinnon; Absent: Kevin Cahill, Tim Vom Steeg. Announcements & Correspondence: None. Members Forum (a.k.a. Open Mike Presentations): There were no presentations at this meeting. Review of Prior Month’s Minutes: The two month’s prior minutes (December) were revised to note the following board action. A Discretionary Fund of $600 per year was formally approved by the board to enable the Technical Director to handle small problems within normal Club guidelines without having to ask for specific board approval for each item. The December minutes were then approved. The prior month’s minutes (January) were revised in three places as follows: Under "Finance Reports", the sentence: "Margie reported that only one team was behind in their payments."will be replaced with the sentence:"Margie reported that although some teams are not completely current in their payments, only one team was seriously late (i.e., over 60 days)." The two paragraphs starting with "Guidelines for Teams Taking a Break" will be replaced with the following paragraph: "Clarification of Coaching Schedule: Coaches are being paid to coach according to the schedule of Sept. through Dec., taking a two week break corresponding with the school holiday break, resuming in Jan. through April, breaking with the school holiday spring break, and continuing until the end of May. High school age teams are also off during the winter high school season. Coaches must show up to work even if only a few players want to practice." The "Action Item" under the Technical Director’s report will be changed to reflect that a budget for the whole year is what is desired. The January minutes were then approved. Reports: Finance Reports: Margie Yahyavi presented the FCSB Transaction Detail Report (for January 2002), ), Statement of Cash Flows (for January 2002), 2001Profit & Loss (for January 2002), Balance Sheet (as of 1/31/02), Profit & Loss Budget vs. Actual (for July 2001 – January 2002), Accounts Receivable Aging Summary (as of January 31, 2002). There was discussion of inconsistencies in the A/R Aging Summary report as well as a large entry from the Summer Cup tournament without a corresponding offsetting entry in other reports. Action Item: Margie Yahyavi was asked to set up a meeting with the Club accountant that was to include Jan Campbell, Dick Lamb and, if possible, Steve Wheeler so that the reports could be reviewed and corrected. Also, if possible, we should have the Club accountant come to the beginning of our board meetings to present the reports directly. Tournament Report: Action Item: Since Debbie Foley could not be present at this rescheduled board meeting, Margie was asked to set up a special board meeting next week with Debbie. Due to the short lead time and a conflict with the Camarillo tournament, the board voted NOT to hold a tournament on the first weekend in May under any circumstances and to hold a tournament on June 1-2 if the UCSB fields can be reserved. The UCSB field status should be known within a few days. Club Administrator’s Report (Margie Yahyavi): Margie presented a detailed written report (see attached report). Action Item: Jan Campbell will follow up on looking into the issue of Liability Insurance for Club directors and officers. Action Item: Margie was asked to get the change in practice schedules out as soon as possible. The change is necessary due to one of the La Colina fields being "rested" by S.B. Parks and Recreation. Action Item: All executive board members were asked to look over the long list of duties (previously sent out by Margie) that Margie tries to fit into her schedule. The goal is to make recommendations for duties that could be assigned to Club volunteers so that our overall effectiveness is improved. Action Item: Dick Lamb and Margie will attend the next meeting with Cliff Lambert of Santa Barbara Parks and Recreation on a coordinated youth soccer coalition. Action Item: Duncan Turner will look into the future possibility of using polo fields in Summerland at some time in the future. Technical Director’s Report (Neil Powell): State Cup:
FCSB teams are doing quite well with the following highlights:
Action Items: Team Camp Proposal: Neil Powell proposed a summer camp for as many of our players as possible that would be run by he and JJ this summer from July 29th – August 2nd. The proposed cost would be $50 per player and that would include a ball and a T-shirt. Youngers players would come each morning from 9-12, while the older players would come from 4-7pm. There would be no cost to the Club and the profits would go to Neil and JJ. The camp would not be mandatory for our players but would be highly recommended since it would kick off the new soccer year. The board formally approved this camp subject to its review of the parameters laid out above. Discussion Items: FCSB Budget for the 2002-2003 Year starting July 1: Jan Campbell, Dick Lamb, Neil Powel and Margie Yahyavi will work on getting the budget prepared for next month’s board meeting. Posting of Financial Statements on Club Web Site: Following a discussion the board decided that our current policy of making our financial statements available to Club members upon request will continue as it has for at least the last five years. Adjournment: The meeting was adjourned at 9:30 PM. Minutes taken by Bill McKinnon Board Meeting Procedures: Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, March 14, 2002 at 7:00 PM in the teachers’ lounge at La Colina Jr. High School. Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon at home at 964-5095 (or send email to bill.mckinnon@cox.net). Agenda items entered 3 days or more before the meeting will get put on the agenda. To receive monthly FCSB Board Minutes and Agendas send your email address to the Club secretary (bill.mckinnon@cox.net).
(Reports referred to in the above minutes follow) ADMINISTRATOR’S REPORT February 8, 2002 OLD BUSINESS: SB Parks & Recreation Department Co-Sponsorship Agreement: Meeting called by Cliff Lambert is scheduled at SBCC on Monday, February 11 in the Athletic Department Conference Room. The purpose of the meeting is to explore the creation of a youth soccer coalition, city sponsorship, and to discuss the use of fields at SBCC with Athletic Director Ben Partee. Two people from each youth soccer organization have been invited. NEW BUSINESS: Directors & Officers Liability Insurance: CYSA Executive Director Vince Mirabella reports: "Our D&O insurance extends to our member boards. We are limited, however, to a $1,000,000 total aggregate for all CYSA-S member boards. I would recommend, however, that member league boards check into securing supplemental coverage to add to the umbrella coverage afforded by CYSAS." Fields: Neil Powell and I met with Bruce Chavez, Maintenance Supervisor, Santa Barbara School Districts, his boss, Robert Gonzales, Santa Barbara School Districts, Santos Escobar, City of Santa Barbara Parks Division, and two other gentlemen from SB School Districts and City of SB regarding the condition of the fields at La Colina. We walked around the property looking at the various holes and bare spots. After discussing the needs of FCSB and the needs of the field, it was decided to close off one section of field one for two weeks in February. Friday morning, February 8, I got a call from Joe Chenoweth, scheduler for Parks & Rec who advised me that the city could not close off the field in February as it had already been rented and paid for. Instead, field one will be closed from March 1-31 for rest and restoration. I inquired about alternate fields but was told there are no alternate fields available. Two fields that could help us are Pershing Park and the corner field at Milpas and Cabrillo Blvd. Joe stated that Pershing Park has been designated a non-soccer use field and the Cabrillo Blvd. Field is in such bad shape that they are closing it also as of March 1st for rest and restoration. Neil and I are now trying to obtain SBHS and San Marcos as alternative fields for the club to use for the month of March. Elings Park has fields available. Athletic Roundtable Luncheon celebrating 30 years of Title IX: As guests of the Athletic Roundtable, coaches from FCSB’s 8 girls teams and 2 girls from each team were invited to a very special luncheon recognizing the achievements of girls and women in sports. Guests included local dignitaries Congresswoman Lois Capps, Mayor Marty Blum, Mayor Harriet Miller, Superintendent of SB School District Dr. Deborah Flores, 1st District County Supervisor Naomi Schwartz, UCSB’s Title IX Officers Paula Rudolph and Judy Guillermo Newton, as well as numerous male and female coaches. The luncheon was inspiring to all and encouraging to all female athletes. Keynote speaker was Saskia Webber, Goalie WUSA Philadelphia Charge who spoke about the challenges unique to female athletes. Representing FCSB was Technical Director Neil Powell, Coach Blair Spaulding, Coach Dan Ribbens, Manager Martha Lannan, Directors Michelle Arya and Jan Campbell, Administrator Margie Yahyavi, several parents and approximately 20 FCSB female players. Rotary Foundation North grant: FCSB received the good news Friday that our grant application from the Rotary Foundation North was approved. The amount of the award will be between $1300-$1600, of which $220 has been earmarked to BU14. The remaining amount will be put in a trust account designated as scholarship for a Latina player, per terms of grant application. This grant was made possible due to the efforts of Stephen Wheeler. Administrator Tasks: At the board’s request, I have attached an outline of various tasks undertaken or overseen by the Administrator for further review and discussion. Margie Yahyavi Club Administrator
Meeting called to
order at 7:10pm. Present were: Dick Lamb, Kevin Cahill, Jan Campbell,
Duncan Turner, Michelle Arya, Margie Yahyavi. Absent were: Richard Ross,
Tim Vom Steeg, and Bill McKinnon. Jose Lopez was present for member forum;
Debbie Foley and Neil Powell arrived later to give reports to the board. Member Forum:
Jose Lopez presented a training program proposal to the board that would
be primarily directed at the younger age groups. The training program
is designed to develop skills of younger age children, the ideal groups
being boys and girls age 10 and 11. Jose would like to implement the program
beginning Spring 2002. No action taken at this time. Review/Approve
Minutes of January and February meetings: Minutes were approved for
January and February 2002. Finance Reports: Jan Campbell and Margie Yahyavi reported they had met with the bookkeeper, Anita Blume, regarding the financial reports. Jan received a year-to-date General Ledger from Anita. There are problems with some of the entries that need to be corrected. It was determined that Anita needs to meet with Steve Wheeler to straighten out some of the categorizing and accounting entries. Margie will follow-up. Financial reports for January and February will be presented at the April meeting for board review.
Debbie attended the Tournament Workshop at the CYSA-S Annual General Meeting March 2 in Long Beach, CA. She had the opportunity to meet and talk with Frank Sanford, the Tournament Committee Chairperson. She reported that due to cancelling our May tournament FCSB will receive a refund of the $500 late penalty filing fee from CYSA. Debbie also wanted to emphasize for any future Tournament Director the fact that at the end of a tournament, the tournament report must be filed within the specified timeframe. The penalty for late tournament reports is $50 per day report is late. Other items covered: Housing has been secured for the Summer Cup through Tropicana and Francisco Torres giving us approximately 200 beds to offer teams. Working with Celia
for spring 2003 field dates.
Club Administrator
Report:
Administrator Report was submitted to board members prior to meeting for
review. There were no questions or comments. Administrator Report attached. Technical Director
Report: Discussed Jose Lopez’s training program proposal. Supports
the concept and would like to give Jose two teams next season and an additional
training stipend for training program. The board was in general agreement,
however left the decision to Neil as to how the coaching budget should
be managed. No action was taken at this time. Younger teams’ State Cup results reported: – BU11 sweet 16 - BU12 White sweet 16 - BU12 Red 1st round (only 10 players) - BU13 White sweet 16 - BU13 Red sweet 16 – outstanding performance - GU12 1st round - GU13 Condors – semi finals March Tournaments - Orange Mayors Cup – GU12 Finalists, GU13 1-1-1, th Tryouts Update - Very successful – GU10 and GU11 looking extremely healthy. GU12? BU10? BU11? - A few new players for existing teams 5 new teams possible for 2002-03 season Request for $600 for training in Central Coast area. Motion made to approve request, seconded and approved. Request for 2002/2003 Coaches/ trainers available funds to make the budget Request for Equipment funds for 2002/2003 Managers/ coaches meeting to take place Wednesday 20th March 6.30pm 2002-03 Tournament Schedule: Vote was taken regarding 2003 tournament dates and the following dates were approved: January 18 & 19, 2003 March 2003 (preferably the weekend of the 8/9) August (two weekends) Debbie Foley will
file appropriate tournament applications for 2003 tournaments. Administrative Structure: It was decided that Jan, Dick and Margie would meet to determine a budget for 2002-03 and a recommendation on the administrative structure, with dues remaining the same as 2001-02 season. Meeting was adjourned at 9:20 p.m. Minutes taken by Margie Yahyavi
March 11, 2002 OLD BUSINESS: Directors &
Officers Liability Insurance: Jan Campbell is looking into this. Fields: With
half of La Colina fields closed, we have rented space at Elings for the
month of March. Uniforms: The Adidas white jerseys will be discontinued as of June 2002. The red jerseys will be discontinued as of June 2003.
FINANCE REPORTS
January: Jan and I met with Anita Blume (bookkeeper) and we went over
the financial reports. Anita will be emailing the reports to Jan and me
beginning the month of February. The reports can then be forwarded to
the board for review prior to the meetings. January reports have been
corrected and will be sent to the board for approval. FCSB STATUS WITH
STATE OF CALIFORNIA: After months of receiving no further correspondence
regarding the FCSB/Empire merger and FCSB’s status at the state office,
I put in a phone message to Linda Giese and received no response. I then
sent her a letter inquiring as to our status. Will continue to follow
up. SPRING TOURNAMENT:
The board voted to withdraw our application for a Spring 2002 tournament.
We will be receiving a $500 refund. NEW BUSINESS: BOARD POSITIONS: We now have seven members on our board, plus a non-voting, appointed position of Secretary. Our bylaws state "The corporation shall have at least six (6), no more than ten (10) directors and collectively they shall be known as the Board of Directors." Those board positions that are coming up for re-election are: Kevin Cahill, Tim Vom Steeg and Richard Ross.
Margie Yahyavi Club Administrator
The executive board meeting was called to order by Dick Lamb at 7:10 p.m. at La Colina Jr. High School. Present: Dick Lamb, Jan Campbell, Michelle Arya, Duncan Turner, Richard Ross, Kevin Cahill, Margie Yahyavi, Neal Powell, Bill McKinnon, Donny Rippberger, Janice Thomson, Andra Gordon, Bill Spiewak, Betty Martinez. Announcements &
Correspondence: Members Forum (a.k.a.
Open Mike Presentations): Review of Prior
Month's Minutes: Reports: Club Administrator's
Report (Margie Yahyavi): Action Item: Kevin Cahill kindly volunteered to represent our Club at the El Camino Real Soccer League President's Meeting to be held Wednesday, April 17, 7:30 PM in Simi Valley. Action Item: The executive board needs to finalize who will attend the Coast Soccer League Annual General Meeting to be held Thursday, April 25, at 7:00 PM at the Doubletree Hotel in Orange, CA. Technical Director's
Report (Neil Powell): Action Items: Bill McKinnon agreed to continue serving as secretary although he felt that the Club would be better served by a member who had a child actively playing in the Club and would, therefore, be in better contact with the Club's normal operations. If we can find a person to take and publish the monthly board minutes, Bill would be happy to relinquish this job. Tim Vom Steag declined to serve on the executive board for another term. For the active role he played on the board over the past two years, the entire board expressed great thanks and appreciation to Tim. Open Executive
Board Position: FCSB Budget for 2002-2003 was presented. Following a discussion that pointed out the need to add an expense item for workers compensation insurance and the suggestion that the initial palyer annual fee be reduced slightly next year, the budget was approved unanimously by the entire general board. Winter Cup Profits of approximately $8,300 should be transferred to the main FCSB Club checking account. Action Item: Action Item: Discussion Items: Adjournment:
The meeting was adjourned at 8:55 PM. Board Meeting Procedures: Board Meeting Agenda
Items: In order to get an item put on the FCSB board agenda, call
Bill McKinnon at home at 964-5095 (or send email to bill.mckinnon@cox.net).
Agenda items entered 3 days or more before the meeting will get put on
the agenda. ADMINISTRATOR'S REPORT April 9, 2002 OLD BUSINESS: SB Parks & Recreation Department Co-Sponsorship Agreement: I worked with Cam Camerena regarding what the Youth Soccer Coalition could provide the city. We proposed the following: SB Youth Soccer Coalition the youth of the city of Santa Barbara the opportunity to play organized soccer. Our coalition offers a range of levels of play and training from recreational to competitive. In addition, our coalition offers financial assistance and methods of fund-raising to those children unable to afford our programs. Directors & Officers Liability Insurance: Refer to Jan Campbell. Fields: La Colina is now open. All teams are practicing at La Colina. Uniforms: The Adidas white jerseys will be discontinued as of June 2002. The red jerseys will be discontinued as of June 2003. 2002-2003 Uniform
policy update suggestion: VOTE REQUIRED BY GENERAL BOARD WINTER CUP TOURNAMENT; Refer to Debbie Foley. FINANCE REPORTS January: Bookkeeper Anita Blume met with Stephen Wheeler for several hours who went over the entries and adjustments with Anita. Stephen feels confident that the financial records will now be accurately presented. FCSB STATUS WITH STATE OF CALIFORNIA: No further action was taken during the month of March. NEW BUSINESS: SB FOUNDATION GRANT INTERVIEW: Interview for second half of funding scheduled for April 18 at 4:00 pm at which time FCSB will report our efforts and progress towards our goals. We need a board representative to accompany me to the interview. REQUIRES BOARD ACTION COAST SOCCER LEAGUE ANNUAL GENERAL MEETING: Meeting to be held Thursday, April 25, 7:00 p.m. at the Doubletree Hotel in Orange, CA. We need an FCSB representative. REQUIRES BOARD ACTION EL CAMINO REAL SOCCER LEAGUE PRESIDENT'S MEETING: Meeting is to be held on Wednesday, April 17, 7:30 pm in Simi Valley. We need a volunteer to represent FCSB at this meeting. The meetings typically last until 9:00 pm. REQUIRES BOARD ACTION 5x5 "Fun" Raiser: Field space at La Colina and the picnic/bar-b-que area at Tucker's Grove have been reserved for the FCSB year-end "Fun" Raiser. The picnic area can hold up to 400 people. Player's Player of the Year and Coach's Player of the Year Awards will be given to players on each team. I am hoping the year-end event will be well attended. An Evening with Brandi Chastain: Brandi's spring schedule is quite tight. We were unable to find a date that worked for both of us. We are now working on a summer or fall date. We've narrowed down the event to an afternoon soccer session with Brandi and the kids with photo & autograph opportunities followed by a low-cost evening dinner and speech. Brandi suggested some keynote topics that have been popular with families. Families can opt to attend one or both of the events. FCSB SPONSORSHIP LETTER: Letter has been completed and is ready for mailing. I am in high-need of mailing lists which will be the key to the success of the program. Please contact me regarding possible mailing lists. AUGUST FIESTA CARNIVAL BOOTH: Leigh Cashman contacted me regarding a fund-raising opportunity for FCSB at the August Fiesta beachside carnival. For the first time, the carnival has agreed to allow carnival booths to be operated by SB non-profit organizations. The event will run 4 to 5 days from 2pm -10pm. The cost is $200 for the booth plus we have to reimburse the carnival for the prizes. We can ask for any of the traditional booths or think of something new. Leigh estimates that it will take 2 people to man the booth at all times. We will need insurance papers that name SBCC and Old Spanish Days. If we are unable to get coverage through our CYSA insurers, Old Spanish Days offers a policy. As this is a first-year event, profit margin is unknown, but conservatively estimated at $1500 to $2000. I suggest that we offer this fund-raising opportunity to teams. BOARD ACTION REQUIRED. COAST SOCCER LEAGUE HOME FIELDS: Again, Santa Barbara was denied home fields in Santa Barbara. Oxnard College has agreed to rent us field space for 2002-03 season. So Cal United Ventura has also offered to share field space with us, however details have not been worked out at this time. WEBSITE: Due to a wind storm, FCSB's website was down for about 5 days in March. The good news is Westmont College has agreed to continue serving our site at least through the end of the year. Should we ultimately need to pay for a host, the cost would be between $20 - $30 per month. Margie Yahyavi ------------------------------------------------------------------------------------------------ Technical Director's Report - April 2002 February saw some great performances by our younger teams. Our Boys U11 reached the sweet 16 of State Cup a great achievement since they have only been together six months. The Boys U13 Red reached that stage of the Open Cup also - a great achievement for Kevin Jopes and his hard working group. The Boys U12 and U13 White teams were eliminated in the round of 16 also, not taking advantage of their chances. The Girls U13 Condors (with 4 FCSB players, coached by FCSB coaches and now having merged with FCSB) reached the semi final stage of Open Cup with some great performances. The Boys U12 Red went to the Open Cup with only ten players and did themselves and the club proud. These players have been awarded FCSB Sportsmanship medals for their great work. - you did us proud boys - thanks and well done. We have reached the end of tryouts for the younger teams and next year looks very interesting. We had a great turnout for the new teams, particularly on the Girls side and the U10 and U11 groups are nearly guaranteed for next season, which is exciting. The boys will take some more work but we have a solid base already. The current teams had some fresh talent appear also, which is also great for them and the club. March started with the Girls U12 and U13 at the Mayors Cup in Orange County. The U12's took second place after playing some good soccer in the preliminary rounds with new players Samantha Marquez and Afton Thulin featuring well. The U13's got better with every game, finished second in pool and won their Consolation game 2-0. The Boys U15 won the Nike So Cal United Invitational, beating the hosts in the Final. The Girls U14 took second in the top bracket of Celtic Cup, beating the Arizona Champions and two Gold teams along the way before losing 1-0 to the Regional Champions. The Boys U14 also played at Celtic and despite not losing a game in pool play did not advance to the Quarterfinals. The Girls U16 and Boys U13 White teams played in the Nomads College Showcase. The Boys won their pool before losing on PK's in the Quarter Final whilst the Girls played some good soccer and finished the pool play by beating the Arizona State Champions. The Girls U16 Eclipse went 3-1 in Bakersfield, a good start which puts them in a strong position to start State Cup. March ended with the Girls U18 and U16 White at Celtic Cup. The U18's worked hard in pool play and were unbeaten despite having half of their team on College visits. The U16's went 3-1-1 and lost in the Consolation Championship to the So Cal Blues.The Boys U14, U13 Red, U12 White, U11's and Girls U14 competed in wind swept Lancaster at the So Cal United Invitational. The BU14, BU12 and BU11 all went 2-1 in pool play, not quite enough to advance. The Boys U13 Red kept up their impressive form and won their pool before finally running out of steam in the Championship to claim the second place spot. A great month for tournaments runs us nicely into State and National Cup month for our older teams. The Boys U16 and Girls U16 Eclipse begin State Open Cup this weekend in Bakersfield with the Girls U18 starting the following weekend. The Girls U14, Girls U16 White, Boys U14 (State Open Cup Champions) and Boys U15 begin National Cup in Lancaster on April 20th. A few dates for your calendars. July 28th - Aug.
2nd FCSB Team Camp 2002 Recommended tournaments
- Good luck to all teams competing in State Championships this month, I will try to see as many games as possible. If you ever have questions please give me a call or email. Thanks
The executive board meeting was called to order by Dick Lamb at 7:10 p.m. at La Colina Jr. High School. Present: Dick Lamb, Jan Campbell, Michelle Arya, Duncan Turner, Richard Ross, Kevin Cahill, Margie Yahyavi, Neal Powell, Bill McKinnon. Announcements &
Correspondence: Members Forum (a.k.a.
Open Mike Presentations): Review of Prior
Month’s Minutes: Reports: Finance Reports: A Profit and Loss Budget vs. Actual report for July 1, 2001 – April 30, 2002 was presented. Because the Club accountant does not receive our bank statement until the th or 6th of the month, it is often difficult to get all the reports prepared and reviewed prior to the board meeting on the second Thursday of the month. Change of Schedule for Board Meetings: A motion to change the regular monthly board meeting to the third Thursday of each month was formally proposed and approved unanimously. In addition, the board noted that it has regularly found it necessary to arrange for a lunchtime meeting during the month. The proposal was made and accepted that this lunchtime meeting should be held on a set day each month if it is necessary. The second Tuesday of the month from 11:50 AM to 1:00 PM was chosen. Club Administrator’s
Report (Margie Yahyavi): Technical Director’s
Report (Neil Powell): Neil also reported that FCSB will have 17 teams for the upcoming 2002-3 season with ten playing in the Coast Soccer League and seven in ECRSL. Action Items: Job Performance
Reviews for Club Administrator and Technical Director: Action Item: All board members are to fill out the evaluations for the Club Administrator and Technical Director and return them via email to Jan Campbell by Friday, May 19. Discussion Items: Club Tournament: There was a short discussion of the Club tournaments. Net profits of $8,657.98 from the Winter Cup tournament were transferred from the tournament account to the main FCSB checking account. The tournament application for March, 2003 was turned down by CYSA-South due to it being on a "black out date" when no tournaments are to be held. However, the 2003 Winter Cup Tournament (in January)and Summer Cup Tournament (in August) were approved. How the Club Could Help Players with Academics was discussed. The possibility of arranging for "high school community service credit" for tutors was suggested. The big problem was scheduling. In the end it was decided that arrangements should be worked out on an individual case by case basis but that we should find out through the coaches if there is interest from the players both who might need help and who could provide it. Recognition Awards: Margie Yahyavi proposed and the board agreed that FCSB should make some special recognition awards at the Club barbecue in June. Adjournment: The meeting was adjourned at 8:50 PM. Minutes taken by Bill McKinnon Board Meeting Procedures: Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, June 20, 2002 at 7:00 PM in the teachers’ lounge at La Colina Jr. High School. Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon at home at 964-5095 (or send email to bill.mckinnon@cox.net). Agenda items entered 3 days or more before the meeting will get put on the agenda. To receive monthly FCSB Board Minutes and Agendas send your email address to the Club secretary (bill.mckinnon@cox.net). (Reports referred to in the above minutes follow) ADMINISTRATOR’S REPORT May 7, 2002 OLD BUSINESS: SB Parks & Recreation Department Co-Sponsorship Agreement: Dick Lamb and I attended the May 6th SB Youth Soccer Coalition meeting. A co-sponsorship agreement was drawn up and discussed. The development of fields was discussed, particularly the plans for Franklin School. The coalition were all in agreement that the current plan to put in natural turf at Franklin School will be a waste of money. Cliff Lambert believes the Franklin project could piggyback the SBCC project and be reworked as artificial turf. Everyone feels strongly that this would be a much wiser use of the funds. All those interested are encouraged to attend the Santa Barbara School Board meeting on May 22 to show support for this idea. WINTER CUP TOURNAMENT: Final reports have been completed. Winter Cup profit was $8657.98; $5000.00 distributed to scholarship fund; $1935.00 distributed to staff credits; and $1722.98 put in the general fund. SB FOUNDATION GRANT INTERVIEW: Interview for second half of funding took place on April 18. Jan Campbell, Debbie Foley and I were present. The interview went very well however Claudia Armon of SB Foundation reported they would no longer be funding program grants for recreational organizations. The good news is, we were encouraged to apply for a capital grant (equipment) and SB Foundation will be offering scholarship grants beginning in October. COAST SOCCER LEAGUE ANNUAL GENERAL MEETING: I obtained the okay from Karen Sparks, Executive Director, to miss the AGM in Orange, CA. We will not be fined. Board of Directors were elected. EL CAMINO REAL SOCCER LEAGUE PRESIDENT’S MEETING: I attended the President’s Meeting in Simi Valley on April 17. Board of Directors were elected. ECRSL is still looking for a Treasurer. Risk management procedures were discussed. Registration procedures were discussed. Teams can now register online at www.elcaminosoccer.org, but a hard copy still needs to be mailed in. 5x5 "Fun" Raiser: The "Fun" Raiser and year-end barbeque are scheduled for Saturday, June 1st. I would like to take this opportunity to acknowledge some of the volunteers who put in the extra mile for FCSB. Please think about the organization and let me know who you would like to recognize. FCSB SPONSORSHIP LETTER: Richard agreed to sign the sponsorship letter. Dick sent me his email list. I am still in need of more mailing lists. Please contact me regarding possible mailing lists. AUGUST FIESTA CARNIVAL BOOTH: The dunk tank will be placed at MacKenzie Park and will not be available at the beachside carnival. Leigh Cashman is in touch with Roger Perry, the event coordinator, and will get a good activity for FCSB. I have completed the Vendor Application and Hold Harmless Release form. The event will be five days, July 31 through August 4. NEW BUSINESS: DIRECTOR OF OPERATIONS: Advertisement has been posted on the FCSB website and will run in the SB News-Press on Friday, May 10 in the Sports Section. Marcello Neveless has contacted FCSB and submitted a resume. SANTA BARBARA FOUNDATION: I will be attending the mandatory SB Foundation grant-writing workshop in Buellton on May 14. We have been encouraged to apply for a capital grant. The club needs a dedicated computer and/or a set of U10 goals. Margie Yahyavi Club Administrator
The executive board meeting was called to order by Jan Campbell at 6:40 p.m. at Margie Yahyavi's house. Present: Jan Campbell, Michelle Arya, Richard Ross, Margie Yahyavi, Neal Powell, Bill McKinnon; absent: Dick Lamb, Kevin Cahill, Duncan Turner. Announcements & Correspondence: None. Members Forum (a.k.a. Open Mike Presentations): There were no presentations at this meeting. Review of Prior Month's Minutes: The minutes for the April 11th and May 9th board meetings were both approved without modifications. Reports: Finance Reports: A packet of financial reports was presented but not formally reviewed due to the limited time available for this particular board meeting. The following reports were included. Balance Sheet as of May 31, 2002; Profit and Loss for May 2002; Profit and Loss Budget vs. Actual for July 2001 through May 2002; Accounts Receivable Aging Report as of May 31, 2002. Action Item: All board members are to review the financial reports during the next week. Margie Yahyavi reported that she has been working on getting all the teams fully paid up as we finish up this fiscal year July 31. Teams will not be registered for the following year until they are paid up in the current year. Club Administrator's Report (Margie Yahyavi): Margie presented a detailed written report (see attached report). Technical Director's Report (Neil Powell): Neil reported that recruiting for new FCSB teams was successful. New teams include GU10, GU11, BU11 and GU16. That gives us 17 definite teams and perhaps another as well. Training times and coaches are set for the 2002-3 season. Neil also reported that Kevin Jopes is leaving club because he is relocating to SLO for work. He wishes to stay involved with recruiting and training in north county once settled. Memorial weekend tournament update: BU16 3rd at Cerritos, BU14 1st at CVU, BU13 3rd at SF Cup, BU16 White, BU14 1st at SF Cup. The board approved Neil's request to hire the services of Cherese Bacus and Matt Kirk to help with some training sessions. Action Items: FCSB Team Playing Both Summer Cup Weekends: The board decided that all teams must work one weekend. If a team wants to play in the second weekend as well they can either work a second weekend or pay for that weekend (and not work). Discussion Items: Workmen's Comp. Insurance. Following a discussion, the board voted 3/0 to take out workmen's comp. insurance through the State Compensation Insurance Fund. This will cost the Club 3.52% for all salaried employees. Director of Operations: The board has been receiving and reviewing applications from people interested in our vacant Director of Operations position. The front runner in this search was recently interviewed by many of the board members as well as Margie Yahyavi and Neil Powel. There was a discussion of whether to continue the search or whether we had in fact found the person we wanted. In the end, the board voted 4/0 (Dick Lamb had sent in his proxy vote for this issue.) to offer the Director of Operations position to Brian Lloyd. Financial Aid Committee: Michelle Arya and Neil Powell kindly volunteered to serve on this year's Financial Aid Committee. Their job will be to recommend to the board how to divide up this year's Club "scholarship funds" between the players that apply for financial aid. Summer Cup Tournament Report: Debbie Foley sent a report to the board prior to this meeting. The board asked for that report to be included as part of these minutes. The report is attached. Adjournment: The meeting
was adjourned at 8:10 PM. Board Meeting Procedures: Next Executive Board Meeting: The next regularly scheduled general board meeting will be on Thursday, July 11, 2002 at 7:00 PM at Rusty's Pizza Parlor on Carrillo Street (upstairs). Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon at home at 964-5095 (or send email to bill.mckinnon@cox.net). Agenda items entered 3 days or more before the meeting will get put on the agenda. To receive monthly
FCSB Board Minutes and Agendas send your email address to the Club
secretary (bill.mckinnon@cox.net). ADMINISTRATOR'S REPORT June 19, 2002 OLD BUSINESS: SB Parks & Recreation Department Co-Sponsorship Agreement: Dick Lamb and I attended the June 4th SB Youth Soccer Coalition meeting. Basically Cliff Lambert from City Park & Rec Youth Activities would like to see the SB Youth Soccer Coalition assist the city in providing a soccer component to the city's A-OK! Program. The A-OK! Program is an after school learning program funded primarily through the California Department of Education to provide after school academic support as well as personal enrichment for disadvantaged children. The program now offers after school athletic programs in flag football, basketball, and softball. A soccer program has been requested by school site administrators. The city would like the SBYouth Soccer Coalition to provide a ten-week, after school soccer program in the spring. Our responsibility would be to provide coaches, player training, coordinate games between schools, and provide some equipment. Cam Camarena of SBCC has offered to provide volunteer coaches from his SBCC players as well as balls. The coalition meets again June 25th. 5x5 "Fun" Raiser & Year-End BBQ: The "Fun" Raiser and year-end barbeque were held Saturday, June 1st. Volunteers, players, and Coach Alfredo Martinez were honored for their extraordinary efforts on behalf of FCSB. The barbecue was well attended and feedback was positive. The barbecue, picnic area rental and field rental cost approximately $865. The awards cost approximately $947. Two players from each team received awards, four adults received plaques in appreciation for their support of the club, and 13 parents were honored for their outstanding contributions. FCSB SPONSORSHIP LETTER: Two hundred letters were mailed out at a cost of $134. We received $170 in donations. We got 3 responses which is 1.5% response which confirms the information that non-profit giving is at a low, partly in response to the Sept. 11 tragedy. We may want to look at the content of the letter. Also, I think we'd receive a bigger response if the board were willing to provide it's personal mailing lists and write a note on each of their list's letters. Perhaps this is not a fund-raising venue that works well for our organization. AUGUST FIESTA CARNIVAL BOOTH: An application has been sent in for FCSB. We are in place to operate a booth at the beach carnival Fiesta event. Also, there may be a possibility for FCSB to have a booth at the De La Guerra Plaza event on a permanent basis. The earning potential at that site is estimated at $8000. Leigh Cashman is looking into further details. DIRECTOR OF OPERATIONS: We have received 3 resumes and an inquiry via email as of today. Advertisement has been posted on the FCSB website, Gotsoccer.com, and Mark Arya has posted an ad on other various internet soccer sites. SANTA BARBARA FOUNDATION: After reviewing our year-end financial situation, particularly in light of the uniform policy change, I felt it was not necessary to apply for a capital grant for SB Foundation at this time. NEW BUSINESS: PLAYER EVALUATIONS: At the year-end close, there are several parents who have complained that their children did not receive player evaluations from their coach. SANTA BARBARA FOUNDATION: Santa Barbara Foundation was recently licensed to offer charitable gift annuities to benefit local nonprofit organizations. Two informational meetings will be held on July 9th about the new program and how it can benefit our organization. The meetings will be held at 10:00 a.m. and 2:00 p.m. We are encouraged to send our development director, fund raising consultant, executive director, staff and/or volunteers. RSVP must be received by July 1. WORKMAN'S COMP INSURANCE: John Holmes, parent of GU12 player, researched and received a quote for FCSB from the State Fund. His cover letter states "The State Fund is the only quote you are able to get due to the type of risk and no prior insurance. I was quite surprised how low the actual premium is, so I hope the board is not shocked with how high they think it is. This is a good rate. For example a retail clerk's rate is over $7.00 per $100 or payroll." The FCSB rate is 3.52% and will cost the club $4803 per year. This rate is good until July 22nd at which time rates will receive an increase. At Kevin Cahill's request, I contacted the State Fund website for a second quote. I received back an application to complete and mail to State Fund Compensation Insurance with a pamphlet that explains "Determining the correct job classifications and rates for premium calculation is not as simple as it sounds. Jobs which appear similar may be considered different for classification purposes. State Fund reviews your operations carefully to make sure you are charged the correct rates." Should we wish to pursue a second quote, I will need to complete the application and mail to the Oxnard office. TEAM REGISTRATION: Ten teams completed registration to the Coast Soccer League, eight teams were registered to the El Camino Real Soccer League including three new teams to FCSB: GU10, GU16, and BU11. PLAYER REGISTRATION: 265 registration packets have been distributed to team managers for player registration. Player registration can be sent to the CYSA state office beginning July 15th. CYSA PLAYER AND ADMINISTRATOR REGISTRATION: CYSA held an all-day workshop on July 15th in Newbury Park to familiarize registrars to the new CYSA 1.2.3. registration program. The workshop was held in a computer lab where we had the opportunity to walk through the 2002 year-end close-out and set-up the new program for 2002-03 year. Although CYSA implemented a new policy regarding coaches and administrator all-club white cards, we were advised to assign coaches and administrators to each and every team they will be covering. It was thought that there may be some trouble particularly at State/National/Open Cup with the new policy. In order to ensure team participation at these events, all coaches should be registered specifically to the team they will be coaching. COACH LICENSING: As of 8/31/03 an "E" License will be mandatory for all competitive coaches. This will require attending an 18-hour course that combines field and classroom instruction in intermediate coaching and teaching methodology. The majority of FCSB coaches have an "F" license and will need to attend this course prior to 8/31/03. Cost of the course is $85. Any coach with an "F" license will not be allowed to coach competitive soccer after 8/31/03. Margie Yahyavi Debbie Foley's Summer Cup Tournament Report for June 18, 2002: 1. Questions about hosting agreement: the agreement as it is posted with only one signature is correct. A second signature is not required. 2. I have met with Tim Von Steeg and we have set a date of July 25 and 26 to do the first prelim marking, layout and painting of fields. He will repaint fields during the weeks of his tournaments as well as on the Thurs. and Friday prior to our weekends. Kimberley Short and I are trying to meet this week to start the assignment of labor to teams. UCSB players will do marking of fields, set up on Friday afternoon and Saturday morning, parking on Saturday morning and clean up on Saturday night. They will also do Take down on Sunday evening and transport equipment back to La Colina. They will do this for all fields at UCSB. If Girsh or La Colina is used, their participation at these fields will be limited. 3. Program sales are underway. Any question should be directed to Melinda Ripperberger. Please look at club newsletter for information and deadline dates. Instead of meeting with the teams to discuss only program ad sales, I decided to wait until we have our labor plan in place and meet with teams to discuss their labor commitment as well as the ad sales. 4. We have approx. 675 beds the first weekend and 300 beds the second weekend for housing. Any questions about housing should be directed to Chris Jones 965-7090. 5. I have not had much luck with sponsorship. I am to send a final proposal to Big Dog and to Adidas this week. Big Dog was very disappointed with last years tournament and in all likely hood will not sponsor the club any longer (many issues, any one wanting more info may call me). If any one has any info on potential sponsors please send to me right away. 6. I am meeting with concession staff on Wednesday night to finalize concession plan. The Elks have confirmed their participation as the BBQ crew. 7. We have secured 3-4 Kawasaki mules for each weekend. 8. I have secured Girsh Fields 2 large and 1 small if needed for both weekends. I need to move a women's game to another field to finalize the arrangement. 9. I will be taking inventory of all equipment on Thursday and will be putting in a request to buy any necessary equipment such as corner flags, signs and misc. items by Monday. If you have or know of any team having equipment out please let me know. 10. The last count I have on teams register was on Sunday at approx. 25 teams each weekend, this included FCSB teams. 11. Trophy samples are in and an order will be placed this week. 12. A staff meeting will be called within the next two weeks-if you need to meet with me prior to that I am available this week and this weekend pretty much any time My number is 687-5807. Debbie Foley
The executive board meeting was called to order by Jan Campbell at 7:10 p.m. at Rusty’s Pizza. Present: Jan Campbell, Michelle Arya, Richard Ross, Margie Yahyavi, Mark Arya, Dick Lamb, Duncan Turner, Gunnar Lonson, Debbie Foley, Brian Lloyd, and Phil Bugay. Absent: Bill McKinnon. Announcements & Correspondence: Dick Lamb formerly passed the position of President to Jan Campbell. Dick will assume the position of Treasurer. Note to pass onto teams: An executive board meeting is held on the third Thursday of every month. Any parent who has a concern regarding FCSB is welcome to come before the board. Please submit statement of problem, complaint, or suggestion to Club secretary at least 3 days prior to the meeting, why it is important, and suggested solution or timing. Members Forum (a.k.a. Open Mike Presentations): There were no presentations at this meeting. Review of Prior Month’s Minutes: Margie requested that the changes the board approved to Debbie Foley’s contract at the May 9th board meeting be entered into the official minutes. Minutes to May and June were both approved with the above modification. Reports: Finance Reports: Financial records were reviewed. Year end balance is in better shape than last year due to the uniform policy change, freeing up the uniform trust money. In order to meet our budget, we must do a club-wide fund-raiser that nets $20,000 such as a raffle. We need someone to do the club’s tax return this year. It was suggested to appeal to the club for an accountant who would be willing to work on the returns. Margie will include in the next newsletter a "wish list" asking for a CPA. Club Administrator’s Report (Margie Yahyavi): Margie presented a detailed written report (see attached report). Technical Director’s Report (Neil Powell): Neil has hired Jeffrey Nixon to coach BU16 team. Summer Cup Report: Debbie Foley reports applications are on track for SC 2002. Girsh, La Colina and Las Positas are reserved for use. Debbie will reserve SBJH as well. Housing is on track with Chris Jones overseeing. Tim Vom Steeg will be on the field 7/25 to meet with Debbie regarding field layout, size, equipment availability and borrowing. Debbie recommends the club purchase more flags for future tournaments. UCSB labor will include the following: paint fields, set-up goals, tents, chairs; Saturday morning 6 men will be at the fields at 6:00 am to set-up concessions, put out corner flags, and will be the parking attendants until 10:00 am. Saturday night UCSB will repack concessions and clean-up. Sunday morning 4 men will set-up again, Sunday night they will tear down, take back to La Colina and do trash duty. Discussion Items: Sponsorship: Debbie Foley has been in contact with Mike Fox. Former Tournament Director did not fulfill FCSB’s agreement with Adidas regarding advertising and tournament sponsorship. Debbie will correct that this year. Debbie will be sure the Adidas banner is displayed at the tournament and that Adidas receives an ad in the tournament program. Mike Fox waived the exclusivity clause for this tournament. He will try to provude us with some promotional items for the tournament. Concession Donations: Motion was made to leave concession donations to the discretion of the Tournament Director, seconded and approved. Board Members Team Responsibilities: Due to the fact team managers, treasurers, and board members put in so many extra hours, it was questioned whether these volunteers should be exempt from providing tournament labor hours. It was agreed that individual parent labor contributions, responsibilities and commitments should be decided at the team level. Action Items: Year-end funds: Motion was made to delay allocation of year-end funds until we see if Summer Cup tournament meets its income goals, seconded and approved. Board Member Elections: Motion was made to elect Mark Arya to the board, seconded and approved. Technical Director’s Cell Phone: Motion was made to pay the outstanding TD cell phone bill, however Neil needs to research the plan and update to a plan that has more minutes at a better price. In addition, Neil must have the account name changed from FCSB to his own name. Motion seconded and approved. A-OK Program/Youth Soccer Coalition: After much discussion, it was agreed that the FCSB parent group is extremely occupied with the organizing and implementing of our own various programs. Dick Lamb offered to talk to Cliff Lambert regarding FCSB’s availability for coach training for the Youth Soccer Coalition and perhaps be available for some advisory input. The subject of field useage came up. Phil Bugay offered to meet with Dick Lamb, Jan Campbell and Richard Johns regarding FCSB and the future of fields in Santa Barbara. Player Recruitment Policy: Motion was made to create a committee to work on a player recruitment policy. Brian Lloyd and Mark Arya agreed to work on this committee. Motion was seconded and approved.
Club-wide goals for 2002-03 Season: BOD meetings to adhere
to the agenda, end on time, and pursue an outreach for greater participation. Adjournment: The meeting was adjourned at 9:10 PM. Minutes taken by Michelle Arya. Board Meeting Procedures: Next Executive Board Meeting: The next regularly scheduled general board meeting will be on Thursday, August 15, 2002 at 7:00 PM. Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon at home at 964-5095 (or send email to bill.mckinnon@cox.net). Agenda items entered 3 days or more before the meeting will get put on the agenda. To receive monthly FCSB Board Minutes and Agendas send your email address to the Club secretary (bill.mckinnon@cox.net). (Reports referred to in the above minutes follow) ADMINISTRATOR’S REPORT July 11, 2002 OLD BUSINESS: SB Parks & Recreation Department Co-Sponsorship Agreement: The SB Youth Soccer Coalition is trying to assist the city in providing a soccer component to the city’s A-OK! Program. The A-OK! Program is an after school learning program funded primarily through the California Department of Education to provide after school academic support as well as personal enrichment for disadvantaged children. The program now offers after school athletic programs in flag football, basketball, and softball. A soccer program has been requested by school site administrators. The city would like the SBYouth Soccer Coalition to provide a ten-week, after school soccer program at 5 school sites (Adams, Cleveland, Harding, Franklin, & McKinley Elementary Schools) to begin in the Fall 2002 and Spring 2003. The coalition would like FCSB to help by serving on the board of directors, assist in fund-raising, provide coaches, player training, coaching training, coordinate games between schools, and/or provide some equipment. Cam Camarena of SBCC has offered to provide volunteer coaches from his SBCC players as well as balls. A non-profit organization is in the process of being formed for the purpose of undertaking this endeavor. FCSB has been asked to determine what, if anything, the club is willing to contribute to the SB Youth Soccer Coalition. Documents relating to this organization have been drafted by Cliff Lambert and have been emailed to the board for your review. AUGUST FIESTA CARNIVAL BOOTH: FCSB has reserved the "HI STRIKER" carnival game at the beach carnival Fiesta event. As of Monday, July 8, I still need to fill the Sunday August 4th spot. We did not take the booth at the De La Guerra Plaza site, but could be considered for next year. The earning potential at that site is estimated at $8000. I am meeting Roger Perry at De La Guerra Plaza during set-up, July 30 to introduce ourselves and to learn the "ropes" of De La Guerra Plaza in anticipation of a booth space next year. DIRECTOR OF OPERATIONS: The D.O. job and Tournament Director jobs were offered to Brian Lloyd. A formal offer was presented as well as job descriptions. I am waiting for his response. SANTA BARBARA FOUNDATION: We received the second half of our funding last week. USSF FOUNDATION: Although our grant application was seriously considered, FCSB was not one of the 29 organizations that received funding. We were encouraged to try again next year. NEW BUSINESS: DRIBBLE, PASS SCORE: I was contacted by a representative from LA Galaxy regarding the Dribble Pass Score 2002 competition. We would need to coordinate the competition prior to August 1st. The winners would then compete at the Rosebowl on August 10th. SNOW CONE MACHINE: It was recently brought to my attention the money to purchase our FCSB Hawaiian Ice machine was borrowed from Steve Geremia. An agreement was signed on behalf of FCSB between Bill Spiewak and Steve Geremia on March 18, 2000 at which time we owed $1286.21. The agreement indicates we will pay Steve an amount each year or season until the total bill is paid in full. To my knowledge, no payments have been made since March 2000. Steve is out of the country until the end of the month. I will work out some type of repayment schedule with Steve when he returns. Margie Yahyavi
The executive board meeting was called to order by Jan Campbell at 7:05 p.m. at La Colina Jr. High School. Present: Jan Campbell, Michelle Arya, Margie Yahyavi, Mark Arya, Duncan Turner, Brian Lloyd, Neil Powell, Bill McKinnon. Absent: Dick Lamb, Richard Ross. Members Forum (a.k.a. Open Mike Presentations): There were no presentations at this meeting. Review of Prior Month’s Minutes: There was no board meeting in August. The minutes for the July board meeting were approved without any modifications. Reports: Finance Reports: The Profit & Loss financial statement for August 2002 and the Balance Sheet as of August 31, 2002 were distributed and reviewed. We have not been able to find someone within the Club to do the Club’s tax returns on a volunteer basis. Therefore, we will have to hire someone to perform this task. Margie Yahyavi will pursue the leads that we have to find the most economical way that we can accomplish this task. We need year-end (7/1/2001 – 6/31/2002) summary financial reports from each of our teams as input to our Club’s annual tax return. Margie is working on getting these from each of the team managers. Club Administrator’s Report (Margie Yahyavi): Margie presented a detailed written report (see attached report). Director of Operation’s Report (Brian Lloyd): Brian presented a detailed written report (see attached report). There was a good discussion of mechanisms for improving communications within the Club and particularly from Brian (as our Director of Operations) to both managers and to all Club members. Specific ideas that Brian will be following up on included: 1) Liven up the Club newsletter with pictures, etc. and increase its frequency 2) Have a regular Director of Operation’s "Report to Managers" 3) Gather email addresses of all our members from managers. The fact that we must recognize that not all members have email addresses and not all members read their email every day was discussed. Nevertheless, this is an important communication mechanism and may eventually become universally available and used. Margie Yahyavi will work on getting these addresses from the team managers. Technical Director’s Report (Neil Powell): Neil presented a written report with the following highlights. 1) All team rosters are set although we are still actively looking for additional players for the GU10 and BU11 teams. 2) There were some first week problems but the coaches/managers now know the routine for providing rosters, maps, directions and handling of coach’s expenses. 3) A coaches’ meeting will be held each month covering all topics. Next month is a clinic. 4) E License Clinic – Provisional dates Dec. 14/15 – waiting on approval from Cal-South, then will confirm venue – minimum requirement for 2003 – The goal is for each coach is to have 2 parents from each team attend so that we have certified individuals who can be present on the sidelines so that games are never cancelled/stopped due to lack of a certified coach being present 5)The recommended tournament schedule for our Club’s teams has been given to all coaches and managers 6) Problems with the BU16 team and actions being taken were discussed. 7) Practice/Playing field condition complaints have been considerable. Brian Lloyd is working on both short and long term solutions (see Brian’s report) Summer Cup Report: Debbie Foley was not able to attend this meeting due to "back to school night". However, she had submitted an email report to board members prior to the meeting. Bill McKinnon handed out the Summer Cup 2002 Summary Financial Report, Detail Financial Report and a Comparison to 2001 Report. These reports were 98% finalized but there were still some outstanding items that will not change the bottom line of the reports very much according to Bill. The brightest spot was that income from advertising (which is passed through directly to the teams that sold the adds) increased by about $8,000 to $21,000. Income from entry fees was up $8,000 but concession income was down $4,000. However, expenses increased considerably so that net income to the Club is about $37,000 which is $18,000 less than last year. (This comparison excludes the positive increase in advertising income mentioned above since that is just passed through to the teams and is not directly a part of tournament operations themselves.) The detailed report and year over year comparison report show exactly where these increases were. Both the board and Brian Lloyd (the new Tournament Director) will be reviewing this information in order to determine how we can best maximize our profits while maintaining the quality of the tournament in the future. Youth Soccer Coalition Report (Jan Campbell): Jan reported that FCSB is now an official member of the board of this local organization whose goal is to promote and support youth soccer at all levels throughout the Santa Barbara area. Action Items: Support for Local Referee Clinics: A motion was made and approved unanimously to allow Brian Lloyd to spend up to $200 (if necessary) to obtain a facility where two referee clinics could be held locally. Discussion Items: These were covered in the above reports. Adjournment: The meeting was adjourned at 9:00 PM. Minutes taken by Bill McKinnon. Board Meeting Procedures: Next Executive Board Meeting: The next regularly scheduled general board meeting will be on Thursday, October 17, 2002 at 7:00 PM. at La Colina Jr. High School. Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon at home at 964-5095 (or send email to bill.mckinnon@cox.net). Agenda items entered 3 days or more before the meeting will get put on the agenda. To receive monthly FCSB Board Minutes and Agendas send your email address to the Club secretary (bill.mckinnon@cox.net). (Reports referred to in the above minutes follow) ADMINISTRATOR’S REPORT September 16, 2002 OLD BUSINESS: SB Youth Soccer Coalition: Jan Campbell and Brian Lloyd represented FCSB at the SB Youth Soccer Coalition August meeting. Refer to their report. AUGUST FIESTA CARNIVAL BOOTH: The Fiesta carnival booth did not generate any money for the club. Attendance at the carnival was very poor. Roger Perry, Old Spanish Days booth coordinator has agreed to make a donation to the club of $200 to cover our entry fees. DIRECTOR OF OPERATIONS: Brian Lloyd began working as Director of Operations as of July 15, 2002. SNOW CONE MACHINE: I have left a message with Steve Geremia to thank him for purchasing the snow cone machine in the first place and to make arrangements to pay him as we agreed. NEW BUSINESS: REGISTRATION: We have registered approximately 265 players, plus coaches and team administrators for the 2003 season. CYSA provided all registrars with a new program and held a workshop in June to teach us how to convert our data to the new program. The new program, WSR 1.2.3., does not run smoothly and I have had a lot of problems with exporting data to the state office. Apparently the state office is overrun with problems stemming from bugs in the new system. LA COLINA FIELD PREPARATION ECRSL GAMES: Scott Fredricey agreed to head up the lining of the fields for ECRSL league games. He and I are negotiating compensation for the fields job. SECRETARY OF STATE: I was recently notified that the merger between FCSB & Empire Soccer Club still has not been certified. Additional documents were requested which I have mailed in. TAX RETURNS: A CPA and member of the club is looking into helping us with our annual tax returns and will get back to me after he talks with Steve Wheeler. Margie Yahyavi REPORT OF DIRECTOR OF OPERATIONS September 18, 2002 SUMMARY & GOALS FOR FALL 2002 FOCUS/MISSION – Develop a top competitive youth soccer organization to serve Santa Barbara County players by: (1) providing high quality coaching, (2) creating a positive/supportive atmosphere for all players in the club, (3) guiding and assisting players in developing their character on and off the soccer field, and (4) helping players set and achieve goals on and off the soccer field. GUIDING QUESTION – How is what I am doing helping one or more players to develop as a player and as a person? How can we do better? NEAR-TERM
GOALS: UPDATE ON KEY ISSUES CLUB COMMUNICATION – As an initial step toward improving club communication and ensuring we are hearing and addressing issues raised within the club, the FCSB staff have initiated weekly staff meetings to discuss current issues and status of key near-term and long-term projects. In addition, the Neil and Margie have established monthly meetings for the coaches and managers, respectively. These meetings are already helping a great deal in identifying and addressing key issues, particularly as relates to player movement and recruiting. RECRUITING AND PLAYER MOVEMENT – Neil provided a rough draft of a player recruitment policy to me several weeks ago, which I am reviewing and fleshing out. In addition, I am in the process of reviewing the player/parent handbook as I believe recruitment and player movement policies should be relatively integrated. I expect to have a final draft of the policy for Board review next month and intend to work with Mark Arya, or other board members in finalizing the policy in that timeframe. UNIFORMS – We are in the initial phase of reviewing our options for new uniforms for the club for the 2003 season. I am in the process of setting up a meeting with Mike Fox of Adidas to explore the option of augmenting our current uniform kits vs. replacing the entire uniform. I expect to get the information I need in the next two weeks and either (1) move forward on leveraging the current uniforms and adding to that kit, or (2) soliciting proposals from 4-5 top manufacturers for an entirely new uniform sponsorship deal. PRACTICE FACILITIES – With the current state of the fields at La Colina Jr. High, I have been pursuing alternative fields for the club as well as pushing for greater control over the fields at La Colina. Jan Campbell and I had an encouraging meeting with Eilings Park Executive Director Joan Russell. I expect to have more information or a proposal to the Board next month. BOYS U16 TEAM – We have had several difficulties with the team. Compounding our concerns over collecting registration fees and monthly training fees, the team’s coach recently resigned. Neil is currently recruiting a new coach for the boys and we are working on a probationary program for the team that will include a payment plan for scholarship parents/kids and strict guidelines for players adhering to team rules for discipline and attendance with clear consequences for non-compliance. COACHING AND REFEREE CLINICS – We are in the process of finalizing dates to have a USSF Referee clinic and refresher course in Santa Barbara. This is an exciting opportunity, particularly for many of our players to become refs (and get paid $15-$20 per hour). In addition, Neil has been working to get a coaching "E" license clinic in SB for mid to late December (details in his report). The staff will be encouraging interested team parents to come to the clinic. It can give a better understanding of player development and having more licensed coaches in the club can help us out a great deal with covering games in the event a coach can’t make it. In addition to these items, we have already established a fairly long list of projects to improve the club (which grows daily). I am very excited to be on board and am very optimistic about our opportunity to build a top-level club that we can all be proud of. If you have any questions, would like to discuss the projects we are working on, or just want to check in, feel free to call or email at your leisure. Best regards, Brian
Lloyd
Adjournment: The
meeting was adjourned at 9:15 PM. Board Meeting
Procedures: Next Executive Board Meeting: The next regularly
scheduled executive board meeting will be on Thursday, November 21, 2002
at 7:00 PM. at La Colina Jr. High School.
OLD BUSINESS: SNOW CONE MACHINE: No follow-up was taken last month. REGISTRATION: We continue to add players and now have 275 players registered. LA COLINA FIELD: La Colina field conditions are dismally poor at the present time. Brian, Neil & I will be meeting with SB School District, Mr. Ortiz, and SB Parks & Rec Dept. at La Colina on October 22. SECRETARY OF STATE: I received a reply from the Secretary of State who reports that the corporate powers, rights and privileges of Santa Barbara Empire Soccer Club were suspended by the Secretary of State’s Office for failure to timely file the Statement by Domestic Stock Corporation. Merger documents cannot be filed with the Secretary of State’s Office until SB Empire Soccer Club has been revived to good standing status. In addition, the merger documents are “stale.” Merger documents that have been executed within the last twelve months must be submitted. Furthermore, the Certificates of Approval signed in June 1999 by William Spiewak and Roger Wilde do not identify them as officers of Santa Barbara Empire Club, but identify themselves as officers of FCSB. Finally, a Tax Clearance Certificate from the California Franchise Tax Board must be obtained for Santa Barbara Empire Soccer Club. I have met with attorney Gunnar Lonson who is reviewing the case. Gunnar believes we may have to pay penalties and fines on behalf of Santa Barbara Empire Soccer Club due to the fact appropriate filings were not submitted at the time of the merger agreement in 1999. Gunnar will explore our options and make a recommendation to the board. TAX RETURNS: Steve Wheeler did not feel he had the time to tackle FCSB’s tax returns this year however recommended a local CPA, John Snowball who I met with October 2nd. At this late date, he will file an extension to give him adequate time to properly prepare our returns. SANTA BARBARA FOUNDATION: The Santa Barbara Foundation Final Report was submitted on October 15, 2002. NEW BUSINESS: FIELD SCHEDULING: Jan Campbell, Phil Bugay, and I met with Richard Johns and two members of his staff on Monday afternoon. It was agreed that the present system of field scheduling is cumbersome and does not allow for scheduling consistency or even assurance that fields will be available, however in an effort to be fair to all user groups, large or small, there are no plans to change the existing system. Mr. Johns suggested we explore several options: a) explore alternate rental possibilities such as Elings b) as a coalition, all soccer groups meet and work out amongst themselves a year-long schedule c) work out an independent arrangement with La Colina d) encourage the city to develop more field space and to fund lights at current fields TEAM FUND-RAISING: Teams shared their individual fund-raising strategies at a recent Manager’s Meeting. BU13W Ran the concession
stand at Dwight Murphy on October 6th SANTA BARBARA FOUNDATION: The foundation is offering a 2003 Summer Sports Scholarship grant. I will be attending the mandatory technical assistance workshopThursday October 17th in Buellton. FOUNDATION GRANT AWARD: FCSB was recently awarded a contribution to our scholarship fund by the Raintree Foundation. Margie Yahyavi REPORT OF
DIRECTOR OF OPERATIONS UPDATE ON KEY ISSUES FIELDS: This has remained the biggest issue confronting the staff this past month. We were fortunate enough (as strange as that sounds) to procure enough field space for all of our teams to have the appropriate amount of training time. Unfortunately, this did take a good deal of adjustment and training schedules had to be altered for several teams. This week is the first week on the new schedules and I expect we will have some confusion this week as teams get adjusted and we make a few minor changes to schedules. In addition, we are pursuing opportunities to move our SB-based home games from La Colina to other local fields (SBJH, Dwight Murphy, SBCC). We continue working to improve the quality of the fields we use and the scheduling process by: (1) working with our counterparts in the city at all levels to streamline the scheduling process, (2) working with the Mr. Ortiz and the school district, (3) pursuing alternative field options, and (4) considering how FCSB can help improve or maintain the La Colina field. Lighting Elings:
I had researched alternatives for lighting Elings Park on a temporary
basis. Unfortunately, the cost is prohibitive without support from a sponsor.
Purchasing the portable lighting necessary would cost between $10k and
$20k, with rental cost of approximately $800-$1200 per week. There may
be cheaper alternatives if I can come up with a creative solution or find
a key corporate sponsor…I am still pursuing both options. UNIFORMS: I have had several conversations with the Adidas rep, Mike Fox, and expect a proposal from him within the next week. In the interim I expect to begin soliciting proposals from other top uniform manufacturers, in the event the Adidas proposal to augment our existing uniforms is unattractive. REFEREE CLINIC: We have scheduled the USSF Referee clinic and refresher course in Santa Barbara for the weekend of 11/2-11/3 at La Colina Jr. High. This is an exciting opportunity, particularly for many of our players to become refs (and get paid $15-$20 per hour). We have already had significant interest, and I intend to “sell” the clinic to our older teams over the coming weeks. FUNDRAISING: I am currently pursuing several club-level fundraising options: Affinity Program: Members of the club or other businesses offer to donate an agreed upon portion of any business they get through the Program. We would produce a guide to Affinity Program members and their services and make it available to all members of FCSB. In addition, we may have one or two nights where Affinity members could meet and discuss their services with other members or anyone else who was interested. We already have several interested businesses, I am researching the details of how to set this up. Club-wide Garage Sale: Once or twice annually. In the very beginning stages of considering this one. Recurring Fundraisers: This option consists of the club organizing regularly scheduled fundraisers and making them available to teams. For example, the club could arrange for 10 car washes during the year, then offer the slots to individual teams. This would work for any basic fundraiser: selling candy, car washes, etc. As always, if you have any questions, would like to discuss the projects we are working on, or just want to check in, feel free to call or email at your leisure. Best regards, Brian Lloyd
The executive board meeting was called to order by FCSB’s president Jan Campbell at 7:05 p.m. at La Colina Jr. High School. Present: Jan Campbell, Michelle Arya, Margie Yahyavi, Mark Arya, Brian Lloyd, Neil Powell, Dick Lamb, Richard Ross, Bill McKinnon; Absent Duncan Turner. Members Forum (a.k.a. Open Mike Presentations): There were no presentations at this meeting. Review of Prior Month’s Minutes: There was no board meeting in November due to lack of a quorum. The minutes for October’s meetings will be amended to include the discussion and vote to not provide monitary help for Neil Powell’s visa application. Reports: Board Meeting
Procedures:
OLD BUSINESS: SNOW CONE MACHINE: No follow-up was taken last month. REGISTRATION: We continue to add players and now have 275 players registered. LA COLINA FIELD: La Colina field conditions are dismally poor at the present time. Brian, Neil & I will be meeting with SB School District, Mr. Ortiz, and SB Parks & Rec Dept. at La Colina on October 22. SECRETARY OF STATE: I received a reply from the Secretary of State who reports that the corporate powers, rights and privileges of Santa Barbara Empire Soccer Club were suspended by the Secretary of State’s Office for failure to timely file the Statement by Domestic Stock Corporation. Merger documents cannot be filed with the Secretary of State’s Office until SB Empire Soccer Club has been revived to good standing status. In addition, the merger documents are “stale.” Merger documents that have been executed within the last twelve months must be submitted. Furthermore, the Certificates of Approval signed in June 1999 by William Spiewak and Roger Wilde do not identify them as officers of Santa Barbara Empire Club, but identify themselves as officers of FCSB. Finally, a Tax Clearance Certificate from the California Franchise Tax Board must be obtained for Santa Barbara Empire Soccer Club. I have met with attorney Gunnar Lonson who is reviewing the case. Gunnar believes we may have to pay penalties and fines on behalf of Santa Barbara Empire Soccer Club due to the fact appropriate filings were not submitted at the time of the merger agreement in 1999. Gunnar will explore our options and make a recommendation to the board. TAX RETURNS: Steve Wheeler did not feel he had the time to tackle FCSB’s tax returns this year however recommended a local CPA, John Snowball who I met with October 2nd. At this late date, he will file an extension to give him adequate time to properly prepare our returns. SANTA BARBARA FOUNDATION: The Santa Barbara Foundation Final Report was submitted on October 15, 2002. NEW BUSINESS: FIELD SCHEDULING: Jan Campbell, Phil Bugay, and I met with Richard Johns and two members of his staff on Monday afternoon. It was agreed that the present system of field scheduling is cumbersome and does not allow for scheduling consistency or even assurance that fields will be available, however in an effort to be fair to all user groups, large or small, there are no plans to change the existing system. Mr. Johns suggested we explore several options: a) explore alternate rental possibilities such as Elings b) as a coalition, all soccer groups meet and work out amongst themselves a year-long schedule c) work out an independent arrangement with La Colina d) encourage the city to develop more field space and to fund lights at current fields TEAM FUND-RAISING: Teams shared their individual fund-raising strategies at a recent Manager’s Meeting. BU13W Ran the concession
stand at Dwight Murphy on October 6th SANTA BARBARA FOUNDATION: The foundation is offering a 2003 Summer Sports Scholarship grant. I will be attending the mandatory technical assistance workshopThursday October 17th in Buellton. FOUNDATION GRANT AWARD: FCSB was recently awarded a contribution to our scholarship fund by the Raintree Foundation. Margie Yahyavi ADMINISTRATOR’S
REPORT OLD BUSINESS: SECRETARY OF STATE: Work has begun on the paperwork following Gunnar’s guidelines. TAX RETURNS: I met with John Snowball November 25th and provided him with the team account information. He is now prepared to complete the tax return. SANTA BARBARA FOUNDATION: Organizations will be notified of the status of their request in February 2003. USSF GRANT: Notice of Foundation’s decision on the 2003 Grant Program will be given to applicants in April of 2003. LA COLINA FIELD RESTORATION WORK: Work has begun on the La Colina fields. We were contacted the Santa Barbara School District requesting our help to work on the fields Thursday, Friday, Saturday and Sunday. 6 to 10 yards of soil will be dumped around the field in various spots on Thursday morning, December 12th. Our help is needed to spread the dirt over the field, particularly filling in the low spots. Seeding will begin on Monday morning. I have contacted the manager/coach/key volunteer mailing list to get the word out. FIELD SCHEDULING:
Brian has contacted UCSB regarding field useage during the winter months.
The fields are available and the rates are bit higher than the City’s
rates depending on the number of fields we rent: The offsetting factor is the dependability. Neil & Brian are checking out the condition of the fields. If they look fairly good, we will run the numbers. INVESTMENT ACCOUNT: Per Dick’s discussion with Nelson, Nelson recommends the FCSB funds be placed in the Dunham's Daily Mortgage Fund where they can be “parked” until needed. This is an investment account that invests in 1st and 2nd trust deeds of real estate in the Southern California area. It is liquid on a daily basis with a $1.00 per share net asset value price. It is not covered by FDIC insurance such as a bank (up to $100,000) so the principal of the account cannot be guaranteed. However, Nelson has been using this fund for many years with great success for investors and no losses. The fund is currently it is paying around 4.1%. Nelson has forwarded a prospectus for our review.
FCSB HOLIDAY PARTY: The holiday party has been scheduled for Friday, December 13th. As we did last year, the staff would like to present appreciation gifts to the managers, treasurers and/or other key team volunteers. Alfredo Martinez is printing up a special batch of black, hooded sweatshirts with the FCSB logo. SANTA BARBARA BANK & TRUST: A holiday “thank you” card was received from SB Bank & Trust in appreciation of our relationship. Margie Yahyavi REPORT OF
DIRECTOR OF OPERATIONS UPDATE ON KEY ISSUES • TOURNAMENTS:
Fields are secured. I am in the process of going through position descriptions
from past tournaments and beginning to secure staff for Winter and Spring.
My plan is to bring on staff for each “season” (Summer through
Spring) of tournaments to minimize the learning curve with each event.
We have held one initial meeting of core staff and I plan to hold a larger
meeting in the coming weeks once the majority of the staff is in place.
We have been receiving a reasonable amount of interest in each of the
Spring and Winter events. Neil has put word out to coaches to recruit
teams in their age groups and I plan to begin emailing teams next week.
• REFEREE CLINIC: Despite a few glitches in getting the rooms opened on Saturday, the ref clinic went very well. We now have a good number of certified refs in the club and hopefully some of our players will have the opportunity to make some money being around the game. • FUNDRAISING: I am currently pursuing several club-level fundraising options: 1. Affinity Program: Just need to get the program description and sign-up forms done. Plenty of interest to move forward. 2. Club-wide Garage Sale: Not much progress on this since last month. 3. National Scrip: Jean Schiff forwarded me a catalog on this program which is used by several clubs in town. The basic concept is that members of the club by prepaid cards for purchases at any number of shops in town (national chains) or for a card that can be used at all the stores. The club gets 5%-12% of the value of the scrip cards sold. Examples in the catalog suggest we could make $1,500 - $4,000 per team, per year. I am getting more details. As always, if you have any questions, would like to discuss the projects we are working on, or just want to check in, feel free to call or email at your leisure. Best regards, Brian Lloyd
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FC Santa Barbara, Santa Barbara, CA, USA, Updated March 5, 2003 |
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