2000 board minutes

2000 FC Santa Barbara Board Minutes

January 6, 2000

The general board meeting was called to order by Blair Spaulding at 7:45 p.m. at the McKinnon’s home. Present Richard Ross, Dan Ribbens, Blair Spaulding, Bill Spiewak, Jeff Ino, Roger Wilde, Bill McKinnon, Nelson Trichler, Donny Rippberger, Fred Guillermo; absent: Rudy Ybarra.

Our Summer Cup Tournament Dates are August 19-20, 2000. This is our primary Club wide fund raiser of the year so let all our parents know the dates now so they can plan around them. The tournament is run by a separate tournament committee which will hold its first meeting toward the end of January or beginning of February. If you know anyone who wants to get involved on the organizing committee, please contact Nelson Trichler (967-4430 or trichler@west.net).

La Colina Fields: A big THANK YOU to everyone who has worked to keep these fields clean and neat. David Ortiz, the La Colina Principal, is supportive of our relationship with his school and keeping all litter picked up both on the field and in the parking lot is a big part of this. Keep up the great work! Your efforts are noticed!

La Colina Lights Proposal. Our proposal to install all new light fixtures on the existing polls at La Colina Jr. High School in partnership with the City of Santa Barbara has been well received so far. The basic plan is for the City to provide the funds from matching funds that they already have set aside and we would provide the labor to get the job done. The City’s Joint Use Committee has approved the proposal and sent it on to the Mayor’s Committee for consideration. Stay tuned.

UCSB Field Development: The UCSB mens and womens soccer programs have been developing plans to create two first class full sized soccer fields at the east end of Storke Field (next to the tennis courts). These fields would be fenced off from the rest of Storke field and access to them would be restricted so that they could be maintained in top condition. In order to make this possible Storke Field would have to be expanded south toward the bike path in order to provide sufficient space for intramural sports, etc. In order to do this the existing watering system for the western portions of Storke Fields would have to be significantly upgraded to supply sufficient recycled water to maintain them better than they currently are as well as to water the expanded portion of the field.

OK, so where does F.C. Santa Barbara United fit in. What we want is access to the new fields during portions of the year for games and/or practices. In addition, the expanded space would allow us to get one more field in at Storke during our tournament. We are trying to work out a signed agreement in which we would provide labor (both skilled and unskilled), some heavy equipment, as well as some general and specific know how in exchange for access to the fields during portions of the year. The university would provide the funding to purchase the materials. Together it can be a win win situation for both the University athletic programs and the entire community. If an agreement can be worked out, the University Soccer program wants to get this going very soon.

FC Santa Barbara United Field Work Weekends: With enough help (and that means from all of our families) two weekends of work in mid to late February and one in Mid March would be required to accomplish the above project. The benefit for both the University and our Club would be tremendous. Start talking this up throughout our Club family.

The Weekend of February 26-27 is a Definite Work Weekend: If the Storke Project does not go through, we will put our Club efforts into improving La Colina’s Fields on this one weekend. Managers, we will be expecting you to organize help from your team for this activity. We cannot have good fields to play on if we do not make it happen. Nelson Trichler (967-4430 or trichler@west.net) is organizing the field work days.

Santa Barbara USSF Referee Certification Clinic : to be held March 11-12 at a location to be announced later. It is time to stop complaining and start training. Soccer has been expanding so fast that there is a severe shortage of referees particularly for youth games. We need to find everyone we can who would be willing and able to referee games and get them to this clinic to be certified. This includes older players as well as adults. Each of our teams should be trying to find two or three individuals who would be willing to be trained. This is a great way for youth to earn money and for adults to get exercise as well as earn money.

The clinic will run from roughly 8 to 4:30 (with a one hour lunch break) on both Saturday and Sunday. This is your chance to do something about the quantity and quality of referees available. Let’s find those candidates. (A $25 per participant fee is charged to cover instructor and material costs as well as manuals which each participant receives.)

League Trophies to be Picked Up. Let’s all thank Bill Spiewak for kindly volunteering to pick up the large number of trophies from last Fall’s ECRSL League season. Manager’s should contact Bill (682-9401) if they have not already picked up their trophies from him.

Last Fall’s Game Day Concessions: Bill Spiewak presented a final breakdown of the team distribution of the net profit of $1,990 from concessions during last Fall’s games. Bill was directed to distribute this money directly back to the teams.

The need to Start Organizing Spring Tryouts (picking a date, advertising, flyer production and distribution) for younger players was identified but not acted upon. We really need someone to head up this effort up.

Receive your monthly FCSB Board Minutes by E-Mail, sooner and with less cost by emailing your email address to william.mckinnon@unisys.com. (When attachments which are not in machine readable form are present, the minutes will still be mailed.)

Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon’s work phone number 566-2255 ext.3181(anytime day or night) and talk to Bill or leave a message (or send email to william.mckinnon@unisys.com). Agenda items entered 48 hours or more before the meeting will get put on the agenda.

Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, February 3, 2000 at 7:30 PM at the Spaulding’s home located at 636 Edgewood Drive.

Adjournment: The meeting was adjourned at 9:20 PM.

Minutes taken by Bill McKinnon

February 3, 2000

The executive board meeting was called to order by Blair Spaulding at 7:45 p.m. at the Spaulding’s home. Present Richard Ross, Dan Ribbens, Blair Spaulding, Bill Spiewak, Jeff Ino, Roger Wilde, Bill McKinnon; absent: Rudy Ybarra.

Treasurer’s Report:

Summary: There is good news and bad news here. Roger Wilde reported that thanks to a large anonymous donation we "are on the edge of solvency". Money still owed to us by our own teams is just about $1000 less than our only outstanding debt which is what we owe in field use fees. The bad news is that our program is running at a deficit and this cannot continue so our monthly fees are going to have to rise.

Perspective: Our intuitive ideas about what it costs to play soccer were initially formed from our experiences in recreational soccer. The cash costs here were very low because all of the labor for training, coaching and refereeing was provided by volunteers. Field space was basically provided at no cost by the local government and school districts. The drawbacks were that the training, coaching, refereeing and field conditions were often hit or miss as to both their quality and quantity.

Earlier competitive programs improved on one or another of the coaching, training, refereeing or fields areas by adding some costs and/or more volunteer labor for individual teams. Costs rose but were still kept low by a combination of accepting lower standards for some of the areas and/or relying on volunteers.

Our Club’s charter is to run a first rate competitive soccer development program for the benefit of the youth from the greater Santa Barbara area. This means that we want the quantity and quality of our training, coaching, fields and refereeing to be uniformly first rate. This in turn means that our costs are going to rise. We will continue to take advantage of volunteer labor wherever we can to keep costs down as long as we can maintain the quality of our program (for a specific instance of this see "Field Development Work Weekend" below and lets get everyone out to help).

Bottom Line: In order to be able to pay for our development program, the board voted to institute the following monthly player fees. These fees are designed to cover all costs for a player during the year for training, coaching, fields, referees and four tournaments (except for the costs of new uniforms which is not yet determined).

March 1 - June 31 $80 per player per month

July 1 and forward $100 per player per month

Still a Great Deal! If you look at the monthly costs for music lessons, karate lessons, etc. and compare the number of hours per month that you get for these, our Club soccer program is still a great deal. If you compare the costs to other local sports clubs such as swimming or volley ball, our Club soccer program is still a great deal. If you compare the costs to the Nomad or Surf programs ($4,000 per year up front), our Club soccer program is still a great deal.

Let’s be Thankful! We have experienced some growing pains in developing our soccer program and will continue to from time to time. But let us not loose site for a second that without the dedication, vision and passion of Rudy Ybarra we would not be pulling this first class program together in Santa Barbara at this time. He has served as a catalyst and driving force to bring us all together and get us all pulling in the same direction. We are truly fortunate. Let us be Thankful!

Action Item: Karen Ribbens and Roger Wilde will develop an explanatory letter to go out with the March 1 bills to ensure that each player/family understands the reasons for the new fee structure.

Administrator’s Report: Karen Ribbens is our official Club Administrator.

Club billing directly to individual players/families: Starting March 1, billing will be issued by the Club via Karen with payments being sent directly back to her. Karen will coordinate with Jennifer at Roger Wilde’s office for payroll and bill paying. Karen has met with about half of the team managers so far and has gotten specific team information from them.

In her meeting with each manager, Karen is discussing with them:

State Cup rule changes / permanent ID cards
Team Roster: changes, drops, transfers, correct addresses, financial assistance to players
Financial Assistance - how their team has handled financial assistance
Schedule: Training, time off, tryouts, and tournaments
Given them their February bills
Any other questions and comments that come up
With each bill sent to individual players, Karen plans to send a one page newsletter with a summary of the minutes of the last board meeting, other information (e.g., tournament info), and perhaps a small article from Rudy, Blair, etc.

FC Santa Barbara United Field Development Work Weekend February 26-27: The Storke Field project is beginning. (See section from last month’s minutes for a full description.) The first phase is to completely redo the area next to the tennis courts for two new soccer fields. It is critical that we start this project with a bang which means getting everyone out there to help with the labor. This project is an example of how we can get access to good fields and help keep our costs down. Work is being done all day both days. Be there!

For more information contact Nelson Trichler (967-4430 or trichler@west.net) who is organizing this effort.

The following is repeated from last month’s minutes:

The UCSB mens and womens soccer programs have been developing plans to create two first class full sized soccer fields at the east end of Storke Field (next to the tennis courts). These fields would be fenced off from the rest of Storke field and access to them would be restricted so that they could be maintained in top condition. In order to make this possible Storke Field would have to be expanded south toward the bike path in order to provide sufficient space for intramural sports, etc. In order to do this the existing watering system for the western portions of Storke Fields would have to be significantly upgraded to supply sufficient recycled water to maintain them better than they currently are as well as to water the expanded portion of the field.

Our Summer Cup Tournament Dates are August 19-20, 2000. This is our primary Club wide fund raiser of the year so let all our parents know the dates now so they can plan around them. The tournament is run by a separate tournament committee which will hold its first meeting in February. If you know anyone who wants to get involved on the organizing committee, please contact Nelson Trichler (967-4430 or trichler@west.net).

Santa Barbara USSF Referee Certification Clinic to be held March 11-12 at a location to be announced later. It is time to stop complaining and start training. Soccer has been expanding so fast that there is a severe shortage of referees particularly for youth games. We need to find everyone we can who would be willing and able to referee games and get them to this clinic to be certified. This includes older players as well as adults. Each of our teams should be trying to find two or three individuals who would be willing to be trained. This is a great way for youth to earn money and for adults to get exercise as well as earn money.

To sign up or for further details Contact Rob Thompson (684-3135) or Larry Lindsay (499-9144).

Uniform Committee: Chris Jones and Rudy Ybarra are heading up this committee. In conjunction with this effort Roger Wilde has been sending out letters to numerous potential suppliers asking if they would be interested in becoming a Club sponsor as well and detailing what we would give and expect in return. From the responses Roger has been getting, the leading contenders are Lotto and Umbro with Xara running third. In order to coordinate this with sponsorship of our Summer Tournament, we need to finalize which company we are going to work with for our new uniforms by the end of February. Go Uniform Committee!!

Discussion of Opportunity for Further Consolidation of Club Soccer in Santa Barbara: There was a lengthy discussion of the benefits, drawbacks and possible structure of a club which would consolidate FC Santa Barbara United and the Legends.

One potential benefits of increased size would be the ability to attract and retain the best trainers at a reduced per player cost. Another potential benefit would be the improved ability to find corporate and institutional sponsorship because of our size and ability to speak with a single voice for Santa Barbara club soccer.

The most serious drawbacks appear to be mostly personality based resulting from past falling outs among various individuals involved. However, Dan Ribbens who has the perspective of over twenty years of this history summed up his feelings as follows: "Perhaps it is time for the healing to begin." When you hear Dan express this, it is difficult not to say, "Amen".

Rudy has a dream. He would like to unify club soccer in the greater Santa Barbara area so that we can provide the best possible program and facilities for the development of our youth. We have made great strides in the past 8 months and he would like to see that momentum continue.

The only decision that was made was to continue the investigation of how such a consolidation might take place in order to realize the benefits, minimize the drawbacks and further Rudy’s dream for the benefit of Santa Barbara’s youth.

Match Quality Balls Available for $22.50: Jeff Ino is about to place an order for Vizari "Match Quality" balls which would normally cost at least ten dollars more. Contact him now if you would like to see a sample, purchase any or would like more details. Jeff can be reached at 687-5634 or jino@worldnet.att.net

Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, March 3, 2000 at 7:30 PM at the McKinnon’s home located at 670 Alto Drive.

Adjournment: The meeting was adjourned at 10:50 PM.

Minutes taken by Bill McKinnon

March 2, 2000

The executive board meeting was called to order by Dan Ribbens at 7:45 p.m. at the McKinnon’s home. Present Richard Ross, Dan Ribbens, Rudy Ybarra, Blair Spaulding, Bill Spiewak, Jeff Ino, Karen Ribbens, Roger Wilde, Bill McKinnon, Debbie Foley, Nelson Trichler.

Club Administrator’s Report:

After discussions with all of the our Club managers, Karen Ribbens reported that Club billing directly to individual players/families will start with the March billing going out next week. The amounts billed in March and April will be close to what each family had previously been billed by their team (at most $5 more/month). In May, the amount is expected to change upward in order to maintain our very successful training program which was subsidized last year by a large one time donation (see last month’s minutes for a fuller discussion under "Treasurer’s Report")

A Club newsletter addressing current items of interest or concern will also be going out with the monthly bills. The regular monthly newsletter should improve the communication within our Club.

Treasurer’s Report: Roger Wilde presented a "profit and loss" statement for our Club covering the period from July 1999 through February 2000. The bottom line is that we were spending more than we were bringing in from our teams. The anonymous donation which FCSB United received made it possible to get the training program that we now have off the ground and running. It is now up to our Club to make it self funding and keep it going (see additional discussions below on both Club structure and next month’s board elections).

Proposal to Organize Club to Promote Major Fund Raising: Roger Wilde presented a high level proposal of how to revise our current Club organization so that major fundraising becomes an integral part.

FC Santa Barbara United is very analogous to a "start up" company where most of those involved on the Board of Directors are the same people who are closely involved in the day to day operation of the Club. As time passes and a "start up" company grows, it gets to the point where it needs to attract significant financing if it wants to grow from a small to a medium sized company. To do this, successful "start ups" will restructure their boards by bringing in a new group of people whose expertise is in raising money. Most of the original board members continue to focus their attention where they always have, on running the day to day operations of the company which is where their expertise and passion are. The job of the new board is to make sure that the company is properly financed so that it can continue and grow to the next level.

FC Santa Barbara United is at the point where it needs to raise significant donations, grants, etc. if it is to get to the next level of club soccer organizations and fulfill the promise that we have seen in the past six months. The new organization proposal would maintain most of our current organization under a Soccer Operations Group whose job would largely continue to be what it is today (i.e., run the day to day operations of coaching and managing our teams and training our players. The existing Tournament Group would continue as a second main group in the organization. The main change would be a new Board of Directors whose primary job would be major fundraising to support the programs of the Soccer Operations Group. This new board would be structured around individuals who would be instrumental in arranging for large donations, grants, etc.

Following a lengthy discussion of this proposal, the board voted unanimously to continue with the investigation of this approach with the goal of identifying those individuals who could be (and are willing to be) instrumental in arranging for large fundraising contributions. We would also need a detailed description of how the expanded organization would work and how we move from here to there.

Santa Barbara USSF Referee Certification Clinic to be held March 11-12 at La Colina Jr. High School. It is time to stop complaining and start training. Soccer has been expanding so fast that there is a severe shortage of referees particularly for youth games. We need to find everyone we can who would be willing and able to referee games and get them to this clinic to be certified. This includes older players as well as adults. Each of our teams should be trying to find two or three individuals who would be willing to be trained. This is a great way for youth to earn money and for adults to get exercise as well as earn money.

To sign up or for further details Contact Rob Thompson (684-3135) or Larry Lindsay (499-9144).

The board voted unanimously to spend up to $350 to make sure this clinic can be held. This money would be used to pay for any shortfall in attendance below the required 25 and/or provide lunches for the participants.

La Colina Field Update: Note: Teams need to call the rain out number 564-5555 on the day of their practice to find out if the field has been closed to practice. The field cannot be used if the parks department has determined that it is too wet. The fields will be damaged and we will have problems if we do not religiously follow this policy.

FC Santa Barbara United Field Development Work Weekend March 11-12: The Storke Field project is beginning. (See section from last month’s minutes for a full description.) The first phase is to completely redo the area next to the tennis courts for two new soccer fields. It is critical that we start this project with a bang which means getting everyone out there to help with the labor. This project is an example of how we can get access to good fields and help keep our costs down. Work is being done all day both days. Be there!

For more information contact Nelson Trichler (967-4430 or trichler@west.net) who is organizing this effort.

The following is repeated from January’s minutes:

Summer Cup Tournament (August 19-20, 2000): Nelson Trichler reported that the first meeting of this summer’s tournament committee had occurred earlier in the week. The following fields have been formally reserved for the tournament: UCSB fields, Las Positas Park, La Colina Jr. High, Girsh Park, I.V. School. If you know anyone who wants to get involved on the organizing committee, please contact Nelson Trichler (967-4430 or trichler@west.net).

Winter Cup Tournament ??? (January 2001): Consideration is being given to putting on a second tournament sometime in January, 2001. This would be a smaller tournament held entirely at UCSB and only for U11-U14 (since older players are playing in high school at this time). A separate tournament committee would put this on to avoid burn out. The idea is to identify individuals who could learn during the Summer Cup so that they would be able to put on the smaller Winter Cup.

Uniform Committee: Rudy Ybarra reported that the uniform committee headed by Chris Jones has been working furiously to come to closure on our new uniform supplier. They have been meeting with numerous vendors. There were one or two more vendor meetings/presentations planned in the next week after which a decision would be made and presented to the board (at a special meeting if necessary) for a final decision.

Annual Election of Executive Board to be done at April 6th General Board Meeting: The annual election of executive board members whose terms are expiring June 30, 2000, will occur at the April 6th general board meeting. Although there may be future changes to the plan of record (see discussion earlier in these minutes), we will continue running our Club under the existing system until such changes are made.

Current Executive Board Structure:

Voting Members (two year terms):

President Blair Spaulding June 30, 2001

Vice President Dan Ribbens June 30, 2000 up for election

Head Technical Director of Coaching Rudy Ybarra June 30, 2001

Member at Large Jeff Ino June 30, 2001

Member at Large Richard Ross June 30, 2000 up for election

Member at Large Bill Spiewak June 30, 2000 up for election

Non-Voting Staff Members (one year terms):

Treasurer Roger Wilde June 30, 2000 up for election

Secretary Bill McKinnon June 30, 2000 up for election

Number of Voting Members scheduled to be reduced from 6 to 5 with the elimination of a "Member at Large" position at this election.

Lacking any other type of reorganization (see earlier discussion) additional proposals which may be voted on are:

A proposal to NOT reduce the number of voting members from 6 to 5.
A proposal to add one or two positions for grant writing and/or large donations.
Formal nominations for replacement board members will be taken and the general board (consisting of one member from each of our teams) will elect the new board members.

Revised Player/Parent Manual: Nelson Trichler reported that 400 copies of this revised manual have been printed to be handed out to each of our players as part of registering for next year.

Next General Board Meeting: The next regularly scheduled general board meeting will be on Thursday, April 6, 2000 at 7:30 PM at the McKinnon’s home located at 670 Alto Drive.

Adjournment: The meeting was adjourned at 10:10 PM.

Minutes taken by Bill McKinnon

May 4, 2000

The executive board meeting was called to order by Blair Spaulding at 7:50 p.m. at La Colina Jr. High School. Present Richard Ross, Dan Ribbens, Rudy Ybarra, Blair Spaulding, Jeff Ino, Karen Ribbens, Debbie Foley, Nelson Trichler, Margie Yahyavi, Martha Lannan, Chris Jones, Blair Spaulding, Steve Geremia, J.T. May, Bill McKinnon; absent Bill Spiewak.

Club Administrator’s Report:

Current Billing - Karen Ribbens reported that although we are billing enough to cover all our expenses, we are running a deficit due to the inability of some players to pay due to financial hardship. Basically we need to develop a funding source to provide some financial assistance to those with verifiable financial hardship. This is nothing new and used to be handled by each individual team in years past. As we move to a Club wide focus, we need to seek sources of financial aid assistance that will also be Club wide (see "grant proposal below").

From now through June 30, Karen will maintain the status quo and continue billing based on team managers’ requested amount. July 1 is the start of a new seasonal year and we will have to have a budget in place which clearly specifies our sources of income and expenses for the coming year based on the number of players that we have registered. Karen prepared a "Proposed Monthly Billing" (see attachment at end of minutes) for the new fiscal year starting July 1. She is seeking any financially sound suggestions. This is the time to look over the figures and provide Karen with your input for her presentation at the next board meeting.

Karen reminded us that all managers and coaches should be made aware that as soon as a player is registered to a team, she will begin billing for that player. Once they are registered, the "try-out" period is over as far as billing is concerned. If a team wishes to have a player continue to tryout without requiriing them to pay, then it will be the teams responsibility to cover that player’s fees.

ECRSL Registration - Karen sent in the Club registration to ECRSL on April 29. All teams are currently signed up to play in ECRSL. If teams decide to play elsewhere, they must notify Karen as soon as they know. Teams will be expected to fill out an ECRSL team registration in early June and pay the yearly fee of $225 (based on last years fee). Either Karen or Blair will be distributing these forms to team managers when we receive them.

Newsletter - Keep those newsletter articles coming!!! Along with your invoice this month, everyone will be receiving a tournament ad sales form. Encourage everyone to sell ads because 100% of the money goes straight back to your team. This is one of the easiest ways to raise money and the Club itself pays the cost of running the ads.

2000-2001 Individual Player Registrations Teams can begin filling out their forms for the next seasonal year. The playing cards will not be good until July 15 (if the whole team is using the next years cards) but you can save yourself the stress of last minute organizing. Please note: Karen, your faithful registrar, will be on vacation from June 26 to July 2 and then again July 8-23. Club Player/Parent Manuals will be handed out with new registration forms. The last page is a "player/parent" contract that must be returned with the registration form.

New Registrar or "Registrar in Training" Wanted - If there is anyone wishing to become the new registrar, please let Karen know, she would be happy to hand over the job! But if not Karen will do it again for the next year. THIS WILL DEFINITELY BE HER LAST! Maybe someone wants to train this year . . .

FCSB Summer Cup Update (to be held August 19-20): Nelson Trichler reported that we are ahead of last year having received 11 paid applications to date. The next tournament committee is to be held Tuesday, May 30, 7:00 p.m. at the Trichler’s home.

A Winter Cup Tournament proposal was discussed but the project was abandoned for this year primarily due to lack of a second tournament director to run an early January tournament.

La Colina Fields Update: A new field administrator has been appointed by the City to oversee field maintenance at La Colina. We are hopeful that this will be helpful in maintaining and improving the condition of this facility. The La Colina Fields will be closed for six weeks from June 15 to July 31. The fields will be worked on (to level them out further) and rested during this time. We are looking into what other fields we can use during this time (Storke and Las Positas were mentioned as possibilities).

REMINDER to all TRAINERS/COACHES: The goals need to be moved EVERY night to the side - out of the middle of the field, not by the jungle gym, THIS MUST BE DONE EVERY NIGHT, SO IT DOESN'T GET IN THE WAY OF LA COLINA PE CLASSES.

UCSB Field Update: Our major work weekend at Storke Fields has been moved to the weekend of May 20-21. There are still some coordination details to be worked out with all the University departments involved, but we are hoping that the work can proceed. (See last month’s minutes for details of the major work to be done and earlier minutes for why it is critical for our Club to do it.)

Grant Application Proposal Submitted: Margie Yahyavi reported that she and Richard Ross had submitted a proposal to the Santa Barbara Foundation to provide substantial seed money over a three year period to get the ball rolling for financial aid for our most needy players.

"Chief Administrator" Concept Explored: Debbie Foley presented the concept of creating a new paid "Chief Administrator" position at a similar level to the current "head Coach" position but with a complimentary set of responsibilities which would relieve the head coach of non-training/coaching responsibilities. This position was seen as requiring perhaps 20 hours per week. The skills required would be more people skills and organizational skills rather than soccer skills. The idea was very warmly received. Rudy was especially eloquent in his support for this proposal.

It was decided that a job description including a "list of duties" should be prepared for consideration at the next board meeting. Anyone with ideas on what should be include in this should send their input to Bill McKinnon (see "Board Meeting Agenda Items" below for Bill’s addresses and phone number) by May 24 so that they can be compiled for the next board meeting.

Debbie Foley further volunteered to look into putting together a major fundraiser that would raffle off a car to provide substantial funding for our "Head Coach" and "Chief Administrator". Debbie will work out the details and present a formal plan to the board at its June 1st meeting.

New Club Uniforms: Although we all thought (especially the uniform committee) that we were done with uniform discussions at the last board meeting, that did not turn out to be the case. Through a series of miscommunications and misunderstandings, the Kappa deal initially fell through and Xara and Adidas came back into the picture. During this time, a special general board meeting was called to resolve the uniform issue. At that meeting a vote was taken to change the Club colors back to red and black. The question was raised about whether or not this was a legal general board meeting. The bylaws were checked and the meeting was shown to have been correctly advertised 4 days ahead of time and, therefore, the colors are indeed now back to red and black.

Back to the present. Rudy showed the Adidas uniforms and the uniform committee supported Adidas as their preferred choice. The board voted to go ahead with the Adidas package provided that the details could all be worked out by Monday evening, May 8. Otherwise, the Kappa deal was to be taken.

Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon’s work phone number 566-2255 ext.3181(anytime day or night) and talk to Bill or leave a message (or send email to william.mckinnon@unisys.com). Agenda items entered 6 days or more before the meeting will get put on the agenda.

Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, June 1, 2000 at 7:30 p.m. at La Colina Jr. High

Adjournment: The meeting was adjourned at 10:05 PM.

Minutes taken by Bill McKinnon

Proposed Monthly Billing by Karen Ribbens

I have included a worksheet that I proposed for club billing beginning July 1, 2000. I have proposed a monthly billing fee of $75.00 per player per month. This would cover only club fees, all individual team costs would be billed and handled by the individual team. This is a worksheet, meaning it can be adjusted. These are what I project to be maximum fees. Some teams will be billed less depending on the cost of their coach - this is the only variable. I propose that this worksheet is looked at over the next month and a decision is made at the June 1st Board Meeting. This will allow for us to see if fundraising impacts these fees at all. I welcome all suggestions and revisions that are financially sound!!!

TEAM COSTS WORKSHEET! Proposed for beginning billing in July 2000.

Here are some good guesses on costs: THESE ARE ALL BASED ON 15 PLAYERS PER TEAM

Administration: this will include billing, mailing, newsletter, postage, supplies

scholarship, special events, storage rental

Per player per month: 6.00

Bookkeeping: salary of $500.00 per month for bookkeeper/billing person

Per player per month: 2.00

Fields: this is based on a best guess by Nelson for La Colina, the other fields will be based on usage

Per player per month: La Colina 4.00

Others 1.00

Team Coach: this will be the team head coach, this number is based on $500.00 per month salary. High school teams pay for 8 months, all others would be 11-12 months - depending on break

Per player per month: 40.00

Club Coaches: this includes the salary for the head coach, goalie coach, and 5 division directors/trainers* These are salaried positions and need to be paid rain or shine for the agreed upon # of months

Per player per month: 22.00

TOTAL CLUB COSTS PER MONTH: 75.00

Division Director/Trainers will be a trainer assigned to an age grouping. That person will be responsible to handle day to day problems with the assigned age groups as well at be the designated trainer for that age group

OTHER TEAM COSTS:

CYSA Registration: due in July 18.00

Playing league fee: ECRSL (225.00 per team) due in May 15.00

Coast ?

Referee's: 12 games @35.00 per game 28.00

Tournaments: 5 @ 400.00 each (this is a high costs - FCSB is free) 130.00

Reimburse coach travel - 500 per year 30.00

Balls, equipment,first aid, award, social, supplies 700. per year 45.00

Uniforms: 3 year life expectancy, but have to pay all in first year 170.00

Approx additional 35 per player per month 436.00

These are figures that are based on no fundraising, but also cover just the basics. Teams can fundraise individually to cover their expenses. I am proposing that the club fee be $75.00 per player per month beginning in July. This will allow May,June to reorganize teams. All these figures are based on having 23 teams in our club. There are some teams that pay their coach a lesser amount and in those cases the monthly amount may change. There is also no scholarship fee currently charged - we need lots of discussion on scholarship - Do we want to assess everyone, every month a scholarship charge, do we want to use Tourney $ ?? The bottom line is that we would like everyone who is qualified to play to be able to play so we need to work on scholarships.

Look over these figures, make suggestions, let me know.

June 1, 2000

The executive board meeting was called to order by Dan Ribbens at 7:50 p.m. at La Colina Jr. High School. Present Richard Ross, Dan Ribbens, Bill Spiewak, Rudy Ybarra, Jeff Ino, Chris Jones; Karen Ribbens, Debbie Foley, Nelson Trichler, Margie Yahyavi, Donny Rippberger Jr., Martha Lannan, Linda Haines, Fred Guillermo absent Blair Spaulding, Bill McKinnon.

Club Administrator’s Report:

League of Registration Application - Karen Ribbens reported that our League of Registration application has been filed with the state office for the upcoming season. We requested that the name of the League of Registration be changed from Channel Islands Coast Soccer League (CICSL) to Football Club Santa Barbara due to the fact that it is now a requirement by CYSA that all leagues be non-profit and incorporated. The funds will now run through the main FCSB account. Our district/league number will not change.

Season Registration Forms for the 2000-2001 season should have been picked up by all teams. You may begin returning them to Karen Ribbens for registration. New player cards will become effective July 15. If you have not received your forms, please make arrangements ASAP.

Teams registered for 2000-2001 age groups:

Teams playing El Camino Real

BU-10 Ryan GU-11 Penny

BU-11 Alfredo Martinez GU-12 JJ

BU-12 Team 123 GU-14 Mario

BU-13 Todd Heil GU-15 Ryan Sparre

BU-14 Rudy GU-16 Dan Ribbens

BU-15 Arturo GU-17 Jerry Lawrie

BU-18 John Tuttle GU-17 Blair Spaulding

Teams playing Coast League

BU-11 JT May GU-13 Rudy

BU-12 Neil Powell GU-15 Neil Powell

BU-16 Chico Ibarra

If there is any disagreement, you are responsible for solving the problem.

Proposal for New Per Player Per Month Fees to start July 1, 2000: The following proposal was made and passed on a 4/0 vote (Rudy had not yet shown up). The new player monthly fee will be $75.00 if you pay your coach $500.00 per month gross or $65.00 per month is you pay your coach $400.00 per month gross beginning July 1, 2000. High school teams will not be charged in December, January and February. At this point all teams will take June off, so no billing in June. For a detailed breakdown of how this money will be spent, see last month’s minutes.

Check book balance after May payroll - $308.00!

Billed in March: 11,780.50 Collected: 11,041.50

Billed in April: 12,372.00 Collected: 10,695.00

Billed in May: 12,962.00 Collected: 7502.00

4 teams need to reimburse the club for $225.00 ECRSL team reg fee.

Karen asked that we consider sending our new treasurer to a seminar on accounting for non-profits. The board agreed and we will look for an appropriate one.

Time Sheet for Trainers: All trainers who are paid as “trainers” not coaches will be required to submit a record each month of how their time was spent. Maybe we keep a clipboard in the shed at La Colina, at the end of each training session they record which team they worked with that day. At the end of the month that will need to be turned in to Karen/Rudy or the Administrator before check will be issued. This is just a way of making sure the training is being spread evenly among the teams.

Uniform Update: Chris Jones brought uniforms to show.

** Washing instructions: Red jersey must be washed separately the first few times. Hang to dry, no need to put in dryer. The jersey will last longer and the numbers won’t peel off.

Practice T-shirts should arrive 7/1.

Bags, socks - should be in this week

How to pay for uniforms: Nelson proposed: $75.00 one time deposit - that is good for as long as you stay with the club, with a yearly uniform rental. It will cover - 2 jerseys, shorts, warm-ups which will then (as always) remain owned by the club, with players paying their annual rental fee. Players are responsible for purchasing their bag (24.00), socks (8.50), and practice shirts (5.50) that will be the personal property of the player. When a player leaves the club and returns the jerseys, shorts and warm-ups in good condition with normal wear and tear, they will be refunded their $75.00 deposit.

After MUCH discussion it was proposed and seconded that the uniforms belong to the club,, with every player making a one time deposit of $75.00 and a yearly rental fee of $40.00. Officially it was voted down 2-3. - due to a misunderstanding of the proposal. It was re-proposed and was approved 4-1. See Nelson’s article in the June newsletter for clarification.

FCSB Summer Cup Update (to be held August 19-20): Nelson Trichler reported that our annual Club sponsored tournament is fast approaching. Apparently teams like the new weekend we are holding the tournament (August 19-20) as we are about one month ahead in number of entries as compared to this time last year.

The tournament staff committee is in full swing planning for this tournament. Some of the staff , such as labor and equipment/logistics, may be contacting individuals in the Club to help out. Please try to give them your support when they call as we need all the help we can get to keep this tournament successful.

A reminder that ad forms are available to sell advertisements for the tournament program. 100% of all money raised through this program will be returned to the individual team. This is an outstanding way to raise several thousands of dollars to help offset expenses of a team.

Those teams wishing to have an additional fund raising event or booth at the tournament should contact the Vendor Coordinator, Karen Cahill, at 687-1198 or karenc@bigdogs.com

In addition to raising money for Club equipment and projects such as the newly constructed back boards at La Colina, this year’s tournament profits will be used to help purchase Club uniforms for everyone. See below for more details.

La Colina Fields Update: Led by Dan Ribbens, sixteen people contributed over 100 hours to install new back boards. These will be used for training to develop ball control skills. Rudy Ybarra stated, “These boards will be instrumental in continuing our approach to personal skill development.” The cost of the materials (approximately $2,200) has been provided through the profits of our annual tournament.

The La Colina Fields will be closed for six weeks from June 15 to July 31. Nelson Trichler reported that during this time, approximately 50 tons of top soil will be brought in to even out the fields.

UCSB Field Update: Nelson will be meeting with UCSB this next week regarding Phase II - it will possibly be put on hold until next year as we are running out of time. Phase I looks great and everyone is happy with it. He is trying to arrange with UCSB for practice fields while La Colina is shut down.

Uniform Scholarships: Chris Jones reported that we had 55-60 applications for uniform scholarships and we have approximately 30 to give this year.. It was decided that every player would still be responsible for coming up with their $75.00 deposit and then everyone who applied would be granted a ½ scholarship of the $40 yearly fee. (Subsequent to this meeting the yearly rental fee was eliminated for scholarship players.)

FCSB Logo: A logo was picked that everyone approved of, with a little rearranging. Chris was going to coordinate with Joe Kiffe and Jeff Ino to finalize and they would try and have something for a special Monday executive board meeting at 4:00 PM.

New “Club Chief Administrator” Position: The Executive Board will be discussing on Monday the duties of the new administrator and salary. A preliminary list of duties was presented and added to.

Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon’s work phone number 566-2255 ext.3181(anytime day or night) and talk to Bill or leave a message (or send email to william.mckinnon@unisys.com). Agenda items entered 6 days or more before the meeting will get put on the agenda.

Next General Board Meeting: The next regularly scheduled general board meeting will be on Thursday, July 6, 2000 at 7:30 PM at La Colina Jr. High

Adjournment: The meeting was adjourned at 10:05 PM.

Minutes taken by Karen Ribbens

August 3, 2000

The executive board meeting was called to order by Blair Spaulding 7:50 p.m. at the McKinnon’s Home. Present Blair Spaulding, Richard Ross, Jeff Ino, Margie Yahyavi, Chris Jones, Bill McKinnon, Dan Ribbens, Nelson Trichler; absent Rudy Ybarra, Debbie Foley.

Managers Get Your Team’s Player Registrations to Karen Ribbens as soon as possible. You must allow several days to process the registration material and if something is incomplete you want to give yourselves plenty of time to get anything that turns out to be missing or incomplete.

Treasurer’s Report: Chris Jones presented a profit and loss statement for the period July 99 through June 2000 which had been prepared by the prior treasurer. Over that period the Club spent 5.8% more than it brought in. Chris will be presenting a similar statement at every board meeting.

Chris switched our Club checking to a new account. The board decided that the following names would be on the account: Chris Jones, Richard Ross, Margie Yahyavi. Two signatures are required to disburse funds.

Uniform Update: The board voted 3/0 to have the Club pay for all logo silk screening on the uniforms. However, since we will not have the funds to do so until after the tournament (August 20), teams having it done before than will have to initially pay for it but the Club will reimbursement them after that. Richard Ross said that he would put out an email memo notifying all the teams of this arrangement.

FCSB Summer Cup Update (to be held August 19-20): Nelson Trichler reported that the tournament was full with 146 teams. Many more teams wanted to come but we do not have the field space to accommodate them. Hotel space is also at a premium with some teams having to stay in Lompoc or Ventura. There are more teams from northern California and LA/Orange Counties than ever and fewer teams from ECRSL than ever. We also have a record number of vendors planning to attend. This is definitely the tournament to be at on that weekend.

Playing schedules have been posted on the FCSB.org web site.

ECRSL Fall Schedules for Each of Our Teams will all be picked up by Blair Spaulding at an ECRSL Presidents meeting on August 24. Blair will let all the manager’s know where they can pick them up in Santa Barbara.

Practice Fields: The board reiterated that it is our Club’s policy to try to line up and pay for practice fields for all of our teams. We currently have La Colina Monday - Thursday and one field at Las Positas (City College is using the other field). Richard Ross and Dan Ribbens are going to work with Rudy Ybarra to refine the training schedule for the Fall and also look into team practice field requirements.

UCSB Field Use Agreement: Nelson Trichler reported that we now have a formal written agreement with UCSB to hold our Summer Cup tournament the third weekend of August each year. We also have the option of holding a Winter Cup tournament the first weekend of January with a rain out date of the second weekend of January (however, we are not planning to hold the winter tournament this year).

In addition, in exchange for all the work we did in renovating and upgrading three fields at Storke Fields, UCSB has given us a combination of reduced rates for our tournament as well as the use of some field space for practices and games at certain times of the year. Our relationship with UCSB in general and their soccer programs in particular is continuing to be mutually beneficial arrangement for all parties envolved.

The “Chief Administrator” position was discussed briefly but because we were missing two voting executive board members, the matter was postponed.

The “Car Raffle Kick Off” was held at Debbie Foley’s home. About thirty of our managers/coaches/members attended and had a great time. Tickets have been given to managers to distribute to their teams. The drawing is to be held at the annual Club wide barbecue to be held the evening of September 22 (location to be announced later).

Parental Concerns particularly concerning our consistency in the formation of teams (especially younger or new teams) were discussed. Although the summer (with various individuals taking vacations) is traditionally the time of year when communication and organization is at a low point, the board reaffirmed its determination to improve our consistency with the annual process of forming new teams and to commit to the younger ages especially. Also emphasized was the fact that our Club supports both girls and boys teams equally.

Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon’s work phone number 566-2255 ext.3181(anytime day or night) and talk to Bill or leave a message (or send email to william.mckinnon@unisys.com). Agenda items entered 6 days or more before the meeting will get put on the agenda.

Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, September 7, 2000 at 7:30 PM at La Colina Jr. High.

Adjournment: The meeting was adjourned at 11:10PM.

Minutes taken by Bill McKinnon

September 7, 2000

The executive board meeting was called to order by Blair Spaulding 7:50 p.m. at the La Colina Jr. High School. Present Blair Spaulding, Richard Ross, Debbie Foley, Margie Yahyavi, Chris Jones, Karen Ribbens, Bill McKinnon, Dan Ribbens, Nelson Trichler, Roger Wilde; absent Rudy Ybarra, Jeff Ino.

FCSB United’s Annual Club Barbecue & Picnic will be held Friday, September 15 from 4:30 p.m. to dark at Girsh Park:

FCSB will provide drinks, ice, barbecue fire(s). Each team will be asked to organize the rest of the food for their own team. This is a great way to start off the Fall season. Be sure to get all of your players and their families to attend. It’s a lot of fun!

Registrar’s Report: Karen Ribbens reported that all 275 of our players have been officially registered. The administrator cards were also just completed. Great work Karen!

Team Newsletter Items Wanted: Karen Ribbens is kindly putting together our Club’s monthly newsletter that is sent out with the monthly bills (to save on postage). We are always looking for items of interest about individual teams. Team manager’s should get these to Karen by the 25th of any month to go out in the newsletter mailed around the 1st of the next month.

Treasurer’s Report: Chris Jones presented a profit and loss statement for the period July 99 through June 2000 which had been prepared by the prior treasurer. This same report had been presented at the last board meeting but Chris just wanted to be sure everyone was clear that over that period the Club spent $8,873 (5.8%) more than it brought in.

Chris also presented a profit and loss statement for the period 7/1/00 through 9/7/00 along with a detailed transaction report. The good news is that we had a net inflow during this period so that there is cash in the bank account after paying all the bills. HOWEVER, the bad news is that after taking into account our liability for uniform deposits, we actually owe $5000 more at the end of this period than at the beginning.

The problem is slow collections on some of our outstanding player billings. The board decided that once a player gets over 60 days behind on his bill, then his card will be pulled and that player will not be allowed to play until they have caught up with their payments. Managers take note of the preceding because this may well affect your team! You will be asked to turn in the player’s card to our Registrar if one of your player’s falls behind in their payments.

Back Tax Filing Status: Roger Wilde will be filing the one back tax return for FC Santa Barbara for 1997 requested by the State of California. Roger will also call and finally correspond with the IRS to endeavor to get “failure to file” fines waved now that we are in compliance with regulations in an ongoing manner AND since we are, after all, a non-profit organization. Past experience by both Roger and Richard Ross makes us hopeful that Roger will be successful in this effort.

Margie Yahyavi has been chosen as our Club’s Chief Administrator: Margie Yahyavi (who has been managing one of our younger teams for the past year) brings to us a background in both starting a successful for-profit business and in growing a non-profit organization from an annual budget of $20,000 to an annual budget of $80,000 over a three year period as she served separate terms as president, vice-president and treasurer.

Chief Administrator’s Report:

Car Raffle Update: Margie reported that to date, the car raffle ticket sales are well below what is necessary to make this a successful fund raiser. After a lengthy discussion the board decided to extend the raffle for a month and renew our team efforts to sell tickets. Roger Wilde proposed and agreed to pursue a joint promotion/sales arrangement in which commercial companies would agree to buy and/or subsidize tickets in exchange for promotional benefits such as “test drives from an auto dealer”.

Practice/Training Schedules were distributed at a coaches meeting held by Rudy Ybarra on Wednesday evening. Time sheets are now to be filled out by all trainers detailing the days, hours and locations that they were working at.

Small Goals for U10 Teams: At some point in the future we should buy a set of the small goals used for U10 games. This fall we do not have any home games and do not have to have them (although they would definitely be useful for the teams’ practices). Therefore, this purchase will be deferred.

FCSB Summer Cup Summary: This year’s tournament was a huge success! The compliments that continue to come in from the visiting teams and referees are all very complimentary. In addition, and equally to the point, the tournament was a tremendous financial success as well. Nelson Trichler reported the following direct financial benefits to our Club.

· free entry into the tournament for our Club’s teams $7,225

· capital equipment & La Colina Field Improvements 5,400

· cash profits to Club to purchase our new uniforms 20,000

· advertising income passed through to teams 8,800

· cash profits passed to teams based on participation on

tournament staff 5,000

Finally we have 400 to 500 T-shirts left over which we should be able to sell at a discount. Even without the additional T-shirt sales, the direct benefit to our Club is over $46,000. We all owe Nelson Trichler and the dedicated staff that he put together a big congratulations and bigger thank you!

The managers of teams which sold adds will receive their checks for those adds at the picnic.

A Proposal to co-sponsor “Super Clubs” National Championship Tournaments at UCSB over the January 6-7 and March 10-11 weekends was discussed at length. After a discussion of the specific proposal, a counter proposal was developed to try out the concept for one year if the specific financial details could be agreed to which made it financially worth our efforts.

Executive Board Vacancies Needing to be Filled: There are at least two positions on the FC Santa Barbara United board which will need to be filled at the next board meeting, Thursday, October 6. If you are interested or know of someone who is, please pass their name(s) along to someone on the board or let the secretary (see below) know. We particularly need people who could be helpful in major fundraising.

Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon’s work phone number 566-2255 ext.3181(anytime day or night) and talk to Bill or leave a message (or send email to william.mckinnon@unisys.com). Agenda items entered 6 days or more before the meeting will get put on the agenda.

Next General Board Meeting: The next regularly scheduled general board meeting will be on Thursday, October 5, 2000 at 7:30 PM at La Colina Jr. High.

Adjournment: The meeting was adjourned at 10:45 PM.

Minutes taken by Bill McKinnon

October 4, 2000

The executive board meeting was called to order by Blair Spaulding 7:45 p.m. at Rusty’s Pizza Parlor on Carillo. Present Blair Spaulding, Richard Ross, Margie Yahyavi, Chris Jones, Bill McKinnon, Rudy Ybarra, Jeff Ino, Jim Acos, Janice Thomson, Donny Rippberger, Penny Cortright, Ann Hutchenson, Michelle Arya, Tom Wentling, Dick Lamb,Neil Powell, Tim Von Steeg, Randy Chapman, Rick Barker, Kevin Cahill.

Treasurer’s Report: Chris Jones presented a profit and loss statement for the period 1/1/00 through 10/5/00. Chris was pleased to report that some of the players who were behind in their payments have caught up. However, there is still a significant problem in slow collections on some of our outstanding player billings. The board reiterated our policy that once a player gets over 60 days behind on his bill, then his card will be pulled and that player will not be allowed to play until they have caught up with their payments. During the next month Chris will be notifying team managers of such cases and notifying the players on their bills that their cards will be pulled and they will not be able to play.

Margie Yahyavi asked Chris Jones to prepare an itemized MONTHLY report for review by the board as one of the reports she prepares for the Club.

Nomination and Election of New Executive Board Members: Through pre-meeting publicity, we had generated enough interest in filling our three executive board vacancies that six individuals spoke briefly on why they were interested in participating on the executive board. Following a discussion of the functioning of the general and executive board and the time commitments of the executive board members four individuals were nominated to fill the three vacant slots. A motion to expand the executive board was proposed and discussed but voted down in the end.

Before a vote was taken on who to elect to the executive board, however, Rudy Ybarra decided that our Club would be better served if he resigned as a voting member of the executive board to make room for a fourth new voting member. That left four positions to be filled. The general board then proceeded to vote all four of the nominated members onto the board. The new members are:

Dick Lamb

Kevin Cahill

Tim Von Steeg

Rick Barker

They will join Blair Spaulding and Richard Ross to form the voting members of the our executive board. Be sure to congratulate these individuals the next time you see them.

Car Raffle Update: Margie Yahyavi reported that to date 295 tickets have been sold for a total of $14,750. Margie reported that there would not be a great many more sales through individual teams. However, Margie asked for and received approval from the board to extend the raffle and approach sponsor companies with the idea of buying blocks of tickets as a donation to our Club and then give those tickets away to customers or whoever. Other promotional possibilities were discussed as well. The bottom line was to make a final push to try to get to the 1000 tickets sold level that would allow us to purchase the car and give it away. Otherwise, the raffle rules call for the second place price (the trip to Hawaii) to become the first place prize. The feeling was that we needed to make every effort to be able to give away the car.

Commencement of Salary Payments to Margie Yahyavi as our Chief Administrator were approved by the board effective with the beginning of her employment in July.

Winter Tournament on January 6-7 for U10-U14 teams: This will be a smaller tournament with perhaps 64 teams to be held entirely at Storke Field. The smaller size and single location should greatly simplify the logistics and overall effort needed to put it on. Margie Yahyavi will be the tournament director for this tournament. Although we are putting this on without too much lead time, we have put on Winter Cup tournaments in the past quite successfully. The weekend following is reserved as a “rain out” date if the tournament is rained out on the first weekend. This tournament will provide a local venue for our younger teams to prepare for State Cup as well as provide us the opportunity to improve our finances.

FCSB Summer Cup Wrap Up:

· Nelson Trichler sent a report stating that he hoped to get the final staff hours accounted for within the next week so that he could distribute the funds allocated to this purpose at the last meeting to the teams based on these hours.

· Approximately 400 T-shirts (we sold 1100) were left over from this year’s tournament. Nelson is now selling them for $4 each or 3 for $10. Contact Nelson if you are interested.

· The 2001 tournament application is in to CYSA-South for approval. Dates will be August 18-19, 2001.

La Colina Fields Report was sent by Nelson Trichler for presentation at this meeting.

· Please do not use the game field goal areas during practice to minimize wear on them.

· The steel portable goals are deteriorating as they are being moved. One is too damaged to use anymore. Nelson has arranged for someone from Central Welding to come out and put in six foot extensions to each of the old steel goals that were donated to the Club last year and have just been sitting. They normally would charge about $400 to do the work but will only bill us around $200 since we are non-profit. Nelson is considering putting sheels on them so they can be easily moved. We have extra nets so no new ones aare needed. Work should be done in a couple of weeks.

· Nelson is working on a plan for concrete steps up the rise at the two openings in the fence. Dan Ribbens is working on the specifications. The School District would buy the materials and FCSB would do the installation work. This should be a fun project that we hope to complete by Thanksgiving.

· Two of the push painters have been completely overhauled. New pumps and motors have been installed for free by the manufacturer.

· The riding lawn mower / painter has been working very well. It has proven to be a good investment!

· Home Depot was discontinuing their discounted paint so we bought 27 5-gallon cans at $20/each. This should be enough to paint fields for all of the league season and for the Winter Cup tournament.

· Nelson is working with the School District to try to get them to work on the fields during the Christmas break.

Be sure to clean up litter after all use of the field and parking lot. We have a great relationship with La Colina School, but to maintain this, we have to be sure to always leave the fields and parking lot free of litter.

Finally, coaches, trainers and managers if you take equipment or anything else out of the storage container, you are responsible for putting it back. The last one leaving is responsible to lock the storage container.

Chief Administrator’s Report: Margie Yahyavi raised the following issues which were then discussed.

· As we seek sponsorships, grants and larger donations, we need to continue to build on the improvements Chris Jones has been making with our financial accounting. Specifically we as a Club need to develop an annual budget that we can track ourselves against. We also need to have the minutes from the prior meeting formally revised and approved at the start of the following meeting.

· Margie needs help to revise the Player/Parent manuals that have already been printed up with a few pages of more current information and then distribute them to our members.

· Margie reported that as directors on the board, liability is covered through each director’s homeowner’s or renter’s policy. Each director should check to be sure that the amount of their coverage is sufficient to cover their net worth.

· We would like to publish a Club wide phone directory but that will have to be done later when we have more time unless someone is willing to step forward and take this task on now.

A motion was proposed and passed to formally allow Club checks to be signed by any two of authorized signatories except that no check may be made out to and signed by the same individual as one of these two signatories. This motion was made just to codify that the Presidents signature was not required as one of the two signatures.

Club liability issues were discussed at some length. In the end, the board decided to have Richard Ross, Kevin Cahill and Margie Yahyavi look into this area with the goal of bringing to the board a concise report on the issues which need to be handled along with possible solutions. This review should include any changes in our Club’s by-laws.

The Importance of the Club’s Playing Up Policy was discussed and the board decided to have the policy as stated in our Player/Parent manual reviewed with specific recommendations for changes being brought to the next board meeting. Richard Ross volunteered to head up this effort.

Allocation of Tournament Ad Sales to Other Than Teams: There was a discussion on how to handle $250 of tournament advertising sales that were made by Jeff Ino to support the Club’s keeper program. The tournament policy has always been to only pass advertising sales on to teams. The board decided to allow for a one time exception in this case to allow Jeff Ino to be paid this amount directly.

Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon’s work phone number 566-2255 ext.3181(anytime day or night) and talk to Bill or leave a message (or send email to william.mckinnon@unisys.com). Agenda items entered 6 days or more before the meeting will get put on the agenda.

Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, November 2, 2000 at 7:30 PM at La Colina Jr. High.

Adjournment: The meeting was adjourned at 10:30 PM.

Minutes taken by Bill McKinnon

November 2, 2000

The executive board meeting was called to order at 7:40 p.m. at La Colina Junior High School. Present Blair Spaulding, Richard Ross, Tim Von Steeg, Dick Lamb, Kevin Cahill, Rick Barker, Margie Yahyavi, Chris Jones, Rudy Ybarra, Pete McGovern, Dan Ribbens, Bill McKinnon, Tom Wentling, Nelson Trichler, Neil Powell.

Brazil Soccer Camps made a presentation of their training program in Brazil. Beach soccer is an important part of their training program. There was a 10 minute videotape followed by a verbal description and a question and answer session. During the past year, Rudy Ybarra visited their facilities and observed their programs and came away very impressed. Costs for these camps vary depending on the length of the camp, time of the year (our summer is their winter and, therefore, less expensive) and the exact program developed. One sample all-inclusive 15 day camp came to $2700 per player. Since this is beyond the reach of most of our players, the idea of bringing some of their trainer/coaches here to make their program available locally seemed more likely to succeed initially. If we could get 100-150 or more of our players to attend the cost for a one week camp might be $189 per player. Dick Lamb and Rudy Ybarra were going to follow up and work out a specific proposal with exact costs for a local camp for our FCSB players.

Streamlining Board Meetings: A proposal was made to assign time limits to each agenda item, review these limits at the beginning of the meeting, and then have a timekeeper monitor the time and remind everyone when we were getting near the limit. If the board wished to extend a time limit, they could vote to do so but the default would be to wrap an item up or assign it out for further work. The board decided to follow this procedure starting with this meeting.

Revisions to the Minutes for the October 7 Meeting were read and the minutes were formally approved.

Back Tax Filing Status: Our letter requesting the IRS to waive the penality fees for late filing of 1998 tax returns was sent to the wrong IRS office. This has now been corrected and Margie Yahyavi will follow up to ensure that our filings are completed and that any penalties for late filing are waived.

La Colina Fields Report:.

· Nelson Trichler reported that the plan to put in concrete steps up the rise at the two openings in the fence has been approved and is planned for the upcoming weekend. FCSB will provide the contractor (thank you Dan Ribbens!) and the labor (thank you everyone!) while the Santa Barbara School District will provide the materials.

· Nelson is still pursuing both short and long term improvements in the lighting of the fields. One avenue is to apply for a grant from the U.S. Soccer foundation with matching funds from the City of Santa Barbara. It currently appears that Santa Barbara Junior High is the City’s first priority, Las Positas second and La Colina third. We might have better luck combining our efforts with Las Positas in seeking a grant. A more immediate proposal to just get the burned out bulbs at La Colina replaced is also being pursued so that we can get the benefit immediately.

· Coaches, trainers and managers please put the equipment away in the storage locker neatly so that everyone will be able to access everything easily. A few minutes putting things away neatly saves us much more time when it comes to getting that or other equipment out the next time.

Chief Administrator’s Report: Margie Yahyavi reported that the raffle brought in $15,000. This is only about 1/3 of what would be necessary by the raffle rules to be able to give away the car. We have tried numerous options to increase sales and make it possible to give away the car but are far from achieving that. Therefore, the board decided to proceed to end the raffle and (as the raffle rules specify) give away the 2nd and 3rd place prizes as the 1st and 2nd place prizes. Margie also asked for and received approval to award a $250 prize to the team which sold the most tickets in addition to the originally advertised prize of $500 to the player who sold the most tickets.

Treasurer’s Report:

· For the current year (July 1 - Oct. 31), Chris Jones presented a series of reports including:

Profit and Loss Statement by month for July - October

Transaction Report for October

Income by Player by month for July - October

Money owed as of October 31 by Player

Yearly Payroll Totals

· Chris also presented a report summarizing the “2000 Total Uniform Expense”. She noted that Adidas still owes us 30 free uniforms for next year. Other than that uniforms are done and paid for!

· Chris also presented a “Proposed Budget for 2000-2001” based on the actual figures from our past years’ history. There was a good discussion on how to proceed from this to make it possible for the board to monitor our spending on a monthly basis and plan for the future. It was noted that our assets and liabilities need to show up to provide a full picture. Specifically the uniform expenses we paid of 39,083 were not included in the expense column. Also the uniform deposits should show up as revenue but need to be offset by the uniform expense being shown as an expense.. A simplification for the purpose of budgeting was to just show our tournament profits rather than gross and all expenses. Dick Lamb agreed to work with Chris to refine the budget so that it could be incorporated into a budget vs. actual report that the board could use as a focal point of its discussions.

· The board established that high school aged teams will not be billed for the period of December 1 through February 28. Billing will commence again March 1.

Individual Player Billing Issues: The board reiterated its policy that the playing cards of players which are 60 days behind in their payments should be pulled (i.e., the player will not be able to play until his bill is no longer 60 days in arrears). The fact is that the Club currently has very little money for player assistance and simply cannot meet its obligations without the players doing the same. The need for a significant scholarship program was discussed at some length. That is what we are hoping get in place over the coming years. It was also pointed out that the Club does make available many opportunities for players and their families to work to raise money during the year to offset their expenses.

The board voted that since Rudy Ybarra is doing so much for our Club and accepted a reduced salary in order to get our united Club going, we should allow his one son to play without paying the Club’s monthly $75 fee.

A Revised Club Playing Up Policy prepared by Richard Ross, Rudy Ybarra and Margie Yahyavi was presented and discussed at length. In the end the policy was approved by a 4 to 1 vote. The policy reads as follows:

Players Playing in Different Age Brackets

Players are to play within their age group based on their birthday. Only under exceptional situations as determined by the Technical Director will a player be permitted to move up an age division (“play up”). The Technical Director will consider the potential impact on the player, the player’s current team, and the team the player will be joining. When considering a transfer to a higher age team, the Technical Director may consult the player’s current coach and the coach of the higher age team. Once approved, a transfer will remain in effect for one year’s duration and must be re-evaluated and renewed yearly. The Technical Director’s decision shall be final. Once the Technical Director’s decision has been rendered the parents, at their option, may meet with the Technical Director to discuss how the decision was reached. NOTE: In accordance with the CYSA bylaws, no player may be forced to “play up” against his or her parent’s wishes.

Coaches or trainers under no circumstances shall attempt to recruit, solicit or encourage a player to play on another team. This practice is disruptive to the harmony of the team and Club and can be distressful to the player and player’s parents as well. Any staff member who violates this policy may be subject to disciplinary action.

Pete McGovern was hired by the executive board for a three to six month period starting November 1 to serve as an independent consultant to review, analyze and make recommendations for improving all aspects of the Club’s activities. Pete brings a wealth of experience most recently with the Blast Club of Southern California. He is currently an assistant at UCSB. Pete plans to start by meeting twice weekly with Margie and once weekly with Rudy and others as necessary. He will prepare a monthly report to the board on his progress with a goal of producing a 50 page report by May 1 including Club structure, stability and profit margin; restructuring Club fundraising; long term financial balance; and a 10 year plan for marketing the Club. Pete is very enthusiastic and feels that Santa Barbara with its high schools, colleges, clubs and location is an “unlimited soccer Mecca”.

Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon’s work phone number 566-2255 ext.3181(anytime day or night) and talk to Bill or leave a message (or send email to william.mckinnon@unisys.com). Agenda items entered 6 days or more before the meeting will get put on the agenda.

Next Executive Board Meeting: The next regularly scheduled executive board meeting will be on Thursday, December 7, 2000 at 7:30 PM at La Colina Jr. High.

Adjournment: The meeting was adjourned at 9:50 PM.

Minutes taken by Bill McKinnon

December 12, 2000

The executive board meeting was called to order by Blair Spaulding at 7:15 p.m. at La Colina Junior High School. Present Blair Spaulding, Richard Ross, Tim Von Steeg, Dick Lamb, Kevin Cahill, Rick Barker, Margie Yahyavi, Chris Jones, Rudy Ybarra, Pete McGovern, Bill McKinnon, Nelson Trichler, Tom Wentling.

Revisions to the Minutes for the November 2 Meeting were read and the minutes were formally approved.

Tax Filing Status: The IRS formally waived the large non-filing penalty which had initially been assessed against us due to our failure to file our 1998 tax return on time (it had since been properly filed). An extension has been filed on our most recent tax return so that no penalties will be incurred. The current year’s tax return should be finished shortly.

Dick Lamb is going to look into whether or not our Club has any obligation to file any tax returns for any earlier years.

Chief Administrator’s Report:

· Raffle: Margie Yahyavi reported the final financial figures for the Club raffle including a detailed team by team breakdown of which teams earned how much of the team award money. Thanks to the fact that much of the vacation prizes were donated, the end income to the Club was better than expected.

Gross Income $20,755

Expenses -756

Vacation Prizes -1,200

Team Awards -1,985

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Net toatl for Club $16,814

· Winter Cup Tournament to be held January 13-14: We currently have received entry fees from 47 teams plus we expect 10 FCSB teams as well. With this response, the board unanimously voted that the tournament will be put on.

Margie noted that a “labor coordinator” is still needed. Please contact Margie if you know of anyone who would be willing to take on this job for the Winter Cup tournament.

· USSF Grant Application: Margie submitted a grant application to USSF for funding for a Financial Aid program for our Club. The odds of getting this particular grant approved are not great, but we have to start submitting such applications in order to learn how the system works and gain experience so that we will eventually be successful.

La Colina Fields Report:. A scheduling conflict arose over our use of these fields for the January - March time frame even though we were following all the proper procedures in applying to the City Recreation Department for our permits. It was generally agreed that we want to maintain a very positive working relationship with the city under all circumstances. Rudy Ybarra suggested a way that we could resolve the conflict so that everyone would be able to use the facility in harmony. Margie Yayahvi was going to follow up the formal letter that she had already submitted to the City Recreation Department with Rudy’s current suggestion.

Treasurer’s Report:

· For the current year (July 1 - Nov. 30), Chris Jones presented a series of reports including:

Profit and Loss Statement by Month

Cash Flow Report by Month

Checking Account Balance Report as of 12/12/2000

Detailed Budget Report

Individual Player Account Balances as of 12/4/2000

List of Player’s whose cards have been / will be pulled

There was a discussion of what should or should not be included in the budget report and/or whether or not there needed to be additional reports. Since the current projections show that we are running an annual deficit of $10,000 on a cash flow basis with an additional $12,000 needing to be set aside annually for future uniform purchases, the executive board decided to have additional separate meetings to focus on just the budget issues with the goal being to bring us to a net zero by the end of our fiscal year on July 31, 2001.

BU13 team’s hardship cases: Randy Chapman sent a letter to the board expressing his concern that the Club’s lack of a financial assistance plan for at least the most desperately needy players was significantly compromising the Club’s ability to field the most competitive teams that we can. The letter went on to identify the particular circumstances of particular players. All of the executive board members had received a copy of this letter and read it prior to the meeting. The Club’s current financial position (see above) is such that we are already running a significant deficit. The Club’s goal for the 2001-2002 fiscal year starting July 1, 2001 is to be able to have a financial assistance program for the most needy players. In the interim, Rudy Ybarra said that he was working on some ideas to address the BU13 team’s particular problem and hoped to be able to resolve the situation.

Pete McGovern spent November meeting with many members of our organization, reviewing our financial statements and talking with organizers of other large successful clubs in Southern California with the goal being to come up with both an organizational and financial plan to make us into “an ideal club”. Pete prepared an initial report which was distributed to the executive board members for their review and feedback. Dick Lamb asked for and was promised additional backup material for this report.

Further Streamlining Executive Board Meetings: Richard Ross suggested and the board agreed that we should structure the executive board meetings (NOT the quarterly general board meetings) in a more traditional manner. Specifically, individuals outside the executive board who have been asked to give reports, should give their reports, answer questions and then be excused. It is hoped that this will enable the executive board members who are all up on the current issues to proceed in an expedited manner without having to rehash old ground.

High School Age Team players are not billed December - February because the Club does not offer any program for them during this period. However, the teams themselves still have to pay their $65 per team fee for fields because this was set up as an annual expense that is prorated over the entire year including the three months that they are off.

Teams Asking for Partial Month’s Billing due to a group of team members taking some time off can not be accommodated by the Club. Just like with a tennis club, the fee structure is set up so that we can cover our Club expenses over the course of the year. The Club year is basically 10 months long. If we do not charge our players consistently throughout this period we cannot meet our obligations.

Red Card Fines: Since leagues hold our Club responsible for the fines resulting from red cards to coaches/players (even though the individual players/coaches are obligated to pay these fines) the board decided to go ahead and pay all outstanding fines and then turn around and collect them ourselves from the coaches/players involved.

FC Santa Barbara United League Standings for 2000 were presented by Rudy Ybarra. Our teams have done very well overall in both the Coast Soccer League and the El Camino Real Soccer League. Five of our 18 teams were league champions and three were league runners up.

Board Meeting Agenda Items: In order to get an item put on the FCSB board agenda, call Bill McKinnon’s work phone number 566-2255 ext.3181(anytime day or night) and talk to Bill or leave a message (or send email to william.mckinnon@unisys.com). Agenda items entered 6 days or more before the meeting will get put on the agenda.

Next General Board Meeting: The next regularly scheduled general board meeting will be on Thursday, January 4, 2000 at 7:00 PM at La Colina Jr. High.

Adjournment: The meeting was adjourned at 9:05 PM.

Minutes taken by Bill McKinnon

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FC Santa Barbara, Santa Barbara, CA, USA, Updated March 5, 2003