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Some critical guidelines and rules:
Information
availability and updates: All tournament information including
field locations, rules, hotel accommodations, accepted teams
and playing schedules, will only be posted at our tournament
Internet web site. On occasion, a very important and/or late
change will occasion an e-mail to an individual team or a
whole bracket to look for a change on the website, but be
aware that the Website is the Final Word on decisions,
superceding even a phone call or e-mail.
All entries
must include an e-mail address. because all formal
tournament communication with the teams will be via electronic
means.
The e-mail
address you put on the application should be very clearly readable,
since that will be your formal means of notification. You
would be wise to send an e-mail to the Registrar (fcsbtourney@hotmail.com) at the
time you apply so we can be sure to have an accurate, working
e-mail address for you. Every year our registrars receive
a few e-mails from addresses that can't be replied to, or
printed ones that can't be read. They have to make phone calls
to try to fix this, so simply sending an e-mail to them saying
you are applying easily resolves most of these communication
mis-communications.
A roster
must be submitted with the application so we can verify
the age bracket in which you intend to play. It does not matter
that it be accurate to the nth degree (the one you submit
at your Friday-night Check-in will be the final one), but
just enough to show us that you have not made a mistake bracketing
yourself.
Teams
not accepted will receive a full refund.
Teams
withdrawing after the deadline will receive a refund,
less a $75 administration fee. If you have submitted your
application after the deadline and are concerned about acceptance,
please contact the Tournament
Director or the Registrar.
Teams
withdrawing after acceptance will suffer a fee forfeit.
Acceptance will be dated from e-mails sent to the e-mail address
on the application (or changed formally thereafter), or appearance
on the website schedule, whichever occurs first.
The visiting teams are critical to our success, but the tournament
as a whole (and the integrity of the brackets) takes precedence
over a suddenly-changed, often-last-minute situation for the
individual team. At our tournament, food and accommodation
costs far exceed the tournament fee itself for nearly all
teams, so we focus on a total perspective when we make decisions
on adjusting individual needs to total bracket or tournament
needs. Our approach to dealing with FCSB teams is to try to
not place them at a competitive disadvantage, but to sacrifice
them first in making brackets work well (playing up, etc)
and arranging comfortable play times (playing at 8am, etc).
Our primary goal is to have each visiting team feel this is
the best tournament it ever applied for and/or attended.
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